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setups

March 19, 2016
EIBTM
EIBTM
For one of the sessions at EIBTM, the Global Meetings and Events Expo, attendees sat on large red stability balls. The event took place in November in Barcelona.
Photo: Courtesy of EIBTM
Sibos
Sibos
Inflatable chairs, beanbags, and traditional tables gave attendees seating choices at Sibos in Boston in September. The options reflected the theme of innovation for all the sessions that took place in the room.
Photo: Sean Ebsworth Barnes
Warwick chair, $350 for natural fabric with natural trim and $395 for white fabric with gold or silver trim, available in Pennsylvania, Ohio, West Virginia, New York, and Maryland from All Occasions Party Rental
Warwick chair, $350 for natural fabric with natural trim and $395 for white fabric with gold or silver trim, available in Pennsylvania, Ohio, West Virginia, New York, and Maryland from All Occasions Party Rental
Photo: Adam Milliron
Louis “O” chair in black, white, or silver, $12.75 each, available nationwide from Town & Country Event Rentals
Louis “O” chair in black, white, or silver, $12.75 each, available nationwide from Town & Country Event Rentals
Photo: Courtesy of Town & Country Event Rentals
Round About, price upon request, available nationwide from FWR Rental Haus
Round About, price upon request, available nationwide from FWR Rental Haus
Photo: Courtesy of FRW Rental Haus
A Cooler-Slash-Table
A Cooler-Slash-Table

San Francisco's Blueprint Studios has a rental piece known as the "Picnic Chill Table." The table has a built-in aluminum tray which allows it to chill drinks; the tray can also hold floral arrangements.

Photo: Courtesy of Blueprint Studios
The Breakers Palm Beach
The Breakers Palm Beach

A threesided set up gives attendees a sense of proximity to the speakers.

Photo: Courtesy of the Breakers Palm Beach
The Breakers Palm Beach
The Breakers Palm Beach

Comfort is a priority, especially during lengthy meetings, Wilde says. Offering multiple seating options can keep attendees engaged and also suit different personalities.

Photo: Courtesy of the Breakers Palm Beach
Quartz's the Next Billion: New York
Quartz's the Next Billion: New York

Quartz also experimented with seating. In the front of the room there were couches reserved for V.I.P. guests, and in the back of the room there was a row of high-top tables where laptop users could work.

Photo: Courtesy of Quartz
Quartz's the Next Billion: New York
Quartz's the Next Billion: New York

Q&A sessions with speakers continued in a designated space outside of the ballroom. The move allowed more intimate access to speakers.

Photo: Courtesy of Quartz
III Points Festival
III Points Festival

The third annual III Points Festival—focused on music, technology, and art—returned to Miami's Wynwood arts district October 9 to 11. The entrance to the Main Frame stage was constructed of illuminated poles that bounced sounds back and forth. The video sculpture was designed by artist Jason Boogie AV8 and titled "Theoretical FrameWork."

Photo: Jason Koerner
Modular Staging Systems in Washington
Modular Staging Systems in Washington
In an effort to prevent large staging and exhibit structures from ending up in landfills, Arlington, Virginia-based design firm Beth Singer Design has developed modular staging systems that can be reused, reconfigured, and resized. The portable, lightweight frames are easily customized with a variety of wrinkle-free fabric skins.
Photo: Courtesy of Beth Singer Design
Los Angeles Auto Show Infiniti QX30 Reveal
Los Angeles Auto Show Infiniti QX30 Reveal

Infiniti revealed its all-new luxury crossover with drones at a nondescript downtown Los Angeles warehouse on November 17. Drones inside each block removed the pieces one by one, surprising guests and getting the crowd buzzing.

Photo: Jeff Granbery
'At Coachella, it can be hard to get attention over the cacophony of event offerings. But for PopSugar and ShopStyle's Cabana Club hotel takeover of the Avalon Palm Springs, a dramatic art installation made from multicolor neon ribbon was both a cool way for the party to distinguish itself visually and a serious selfie backdrop for social media message proliferation. The piece was a collaboration with Las Vegas' Life Is Beautiful festival.' —Alesandra Dubin, West Coast editor
"At Coachella, it can be hard to get attention over the cacophony of event offerings. But for PopSugar and ShopStyle's Cabana Club hotel takeover of the Avalon Palm Springs, a dramatic art installation made from multicolor neon ribbon was both a cool way for the party to distinguish itself visually and a serious selfie backdrop for social media message proliferation. The piece was a collaboration with Las Vegas' Life Is Beautiful festival." —Alesandra Dubin, West Coast editor
Photo: Mike Windle/Getty Images for Popsugar
Shiraz Events helped produce Oxygen’s upfront event in New York last year. At the colorful bash, held inside the Penthouse at Dream, the centerpiece was a presentation platform topped with a 25-foot-wide, 14-foot-tall yellow arch embedded with marquee lights. The piece was modular, allowing the team to construct it and break it down in under an hour.
Shiraz Events helped produce Oxygen’s upfront event in New York last year. At the colorful bash, held inside the Penthouse at Dream, the centerpiece was a presentation platform topped with a 25-foot-wide, 14-foot-tall yellow arch embedded with marquee lights. The piece was modular, allowing the team to construct it and break it down in under an hour.
Photo: Jaka Vinsek
As part of the TED Conference’s clean, on-brand stage design, producers used oversize letters that spelled TED to serve as the stage’s focal point.
As part of the TED Conference’s clean, on-brand stage design, producers used oversize letters that spelled TED to serve as the stage’s focal point.
Photo: James Davidson
The lectern and stage setup at the Big Bang Gala at the California Academy of Sciences in San Francisco in June 2013 allowed easy access for speakers.
The lectern and stage setup at the Big Bang Gala at the California Academy of Sciences in San Francisco in June 2013 allowed easy access for speakers.
Photo: Show Ready Photo
Latest in Home
Fords Gin's 'Beyond the Pour' experience spanned a total of 7,378 square feet across four rooms. The final room, 'The Garnish Lounge' (pictured), was the largest, offering guests an array of citrus peels, cinnamon sticks, and even toasted bread to complete their gin cocktail.
Experiential Marketing, Activations & Sponsorships
See Inside Fords Gin's Multisensory Experience at Rockefeller Center
Trinity River Skyline
Industry Insiders
On the Fort Worth Horizon
The Method campaign extended to the venue concourse, where a shower-inspired photo booth invites fans to engage with cultural touchpoints like un cafecito, snap selfies with themed backdrops, and even send postcards home. On opening weekend, lines stretched over an hour as fans waited to participate.
Experiential Marketing, Activations & Sponsorships
20 Times Event Bathrooms Became the Star of the Show (Yes, Really)
Hotel del Coronado
Los Angeles / Southern California
6 New Venues in San Diego for Summer 2025 Meetings and Events
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Extreme Egg Hunt
Home
Easter Game idea
At a flavored popcorn station, custom-built stands had a false fill at the top so they never appeared empty. Serving staff refilled the popcorn at the base as needed.
Home
Popcorn Carnival Style
The Meridian International Center celebrated its 50th anniversary in 2010 with its annual black-tie Meridian Ball in Washington. There, the dessert table had black-and-white trompe l'oeil look. It included candelabras, arrangements of monochromatic roses, and—of course—copious desserts.
Home
Candy Station Black Tie
In 2012, HMR Designs gave an event at the Harris Theater all-white decor with large transparent cubes that were suspended from the ceiling in the dining area. White will also be on-trend for galas this spring.
Home
Installations
More in Home
Experiential Marketing, Activations & Sponsorships
See Inside Fords Gin's Multisensory Experience at Rockefeller Center
Forget billboards. Fords Gin invited guests to taste its brand story with a multiroom experience that explored what really makes a good drink.
Fords Gin's 'Beyond the Pour' experience spanned a total of 7,378 square feet across four rooms. The final room, 'The Garnish Lounge' (pictured), was the largest, offering guests an array of citrus peels, cinnamon sticks, and even toasted bread to complete their gin cocktail.
Sponsored
On the Fort Worth Horizon
Fort Worth is the Unexpected City, where Texas hospitality and Western heritage create a standout setting for meetings.
Trinity River Skyline
Experiential Marketing, Activations & Sponsorships
20 Times Event Bathrooms Became the Star of the Show (Yes, Really)
Whether functional or just for fun, these cheeky bathroom-themed activations prove no space is too private for creativity.
The Method campaign extended to the venue concourse, where a shower-inspired photo booth invites fans to engage with cultural touchpoints like un cafecito, snap selfies with themed backdrops, and even send postcards home. On opening weekend, lines stretched over an hour as fans waited to participate.
Los Angeles / Southern California
6 New Venues in San Diego for Summer 2025 Meetings and Events
Take a peek at these buzzworthy restaurants, hotels, meeting and event spaces, and more recently opened in San Diego.
Hotel del Coronado
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Utah’s Ultimate Athletic Destination Is About to Level Up
The all-new Western Sports Park’s impact on statewide competitive events can’t be overstated.
Dsc 3099 (1) (1)
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No $20 Viral Smoothies Here—How ALDI Created an Outdoor Farmers Market Pop-Up
The grocery store chain showcased its affordable products within a cute farmstand-like setting.
At the smoothie stand, visitors could snag the Not-Your-$20-Strawberry-Glaze Smoothie, which was inspired by the viral smoothie from a popular LA grocery store.
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Orlando / Central Florida
5 New Venues in Orlando/Central Florida for Summer 2025 Meetings and Events
Take a peek at these buzzworthy restaurants, hotels, meeting and event spaces, and more recently opened in Orlando/Central Florida.
Universal Helios Grand Hotel, a Loews Hotel
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7 Smart Ways to Beat the Heat at Outdoor Events
Atlanta-based event designer Frank Carlisi shares pro tips for keeping guests cool, your food fresh, and the vibe polished when temps rise.
'Choose a location where you can offer respite for guests—whether that’s shade elements, indoor-outdoor flow, or partial coverage,' Carlisi suggests. 'It’s all about asking: How many options do we have, and how many ways can we use the space creatively?”
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See How Disney’s Phineas and Ferb Transformed a Porta-Potty into a Music Festival Activation
At the Vans Warped Tour in Washington, D.C., the network offered the show’s superfans a fun secret spy lair.
The activation was disguised as an ordinary porta-potty.
Phoenix / Scottsdale
11 New Venues in Phoenix/Scottsdale for Summer 2025 Meetings and Events
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Cosm Opens Immersive Event Venues in LA and Dallas
Redefining immersive events through Shared Reality
Cosm transports guests to destinations around the world, wherever 'there' may be! Immerse in Shared Reality alongside your friends and family and experience an entirely new way of watching premium content across live sports, art, and entertainment. If you can't be there, be at Cosm!
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Inside Rosé Day LA: How This Luxe Lifestyle Event Became a Must-Attend for Brands
From over-the-top floral displays to a skydiving stunt next to a Formula 1 car, here’s how Rosé Day LA continues to raise the bar for experiential design, sponsor integration, and strategic luxury.
Rosé Day Los Angeles took place on June 14. The event is produced by an experienced hospitality team led by Ben Biscotti of 1iota Productions; nightlife visionaries Sylvain Bitton, JT Torregiani, and David Jarrett; Tony Schubert of Event Eleven; and culinary icon Marc Forgione.
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