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setups

March 19, 2016
EIBTM
EIBTM
For one of the sessions at EIBTM, the Global Meetings and Events Expo, attendees sat on large red stability balls. The event took place in November in Barcelona.
Photo: Courtesy of EIBTM
Sibos
Sibos
Inflatable chairs, beanbags, and traditional tables gave attendees seating choices at Sibos in Boston in September. The options reflected the theme of innovation for all the sessions that took place in the room.
Photo: Sean Ebsworth Barnes
Warwick chair, $350 for natural fabric with natural trim and $395 for white fabric with gold or silver trim, available in Pennsylvania, Ohio, West Virginia, New York, and Maryland from All Occasions Party Rental
Warwick chair, $350 for natural fabric with natural trim and $395 for white fabric with gold or silver trim, available in Pennsylvania, Ohio, West Virginia, New York, and Maryland from All Occasions Party Rental
Photo: Adam Milliron
Louis “O” chair in black, white, or silver, $12.75 each, available nationwide from Town & Country Event Rentals
Louis “O” chair in black, white, or silver, $12.75 each, available nationwide from Town & Country Event Rentals
Photo: Courtesy of Town & Country Event Rentals
Round About, price upon request, available nationwide from FWR Rental Haus
Round About, price upon request, available nationwide from FWR Rental Haus
Photo: Courtesy of FRW Rental Haus
A Cooler-Slash-Table
A Cooler-Slash-Table

San Francisco's Blueprint Studios has a rental piece known as the "Picnic Chill Table." The table has a built-in aluminum tray which allows it to chill drinks; the tray can also hold floral arrangements.

Photo: Courtesy of Blueprint Studios
The Breakers Palm Beach
The Breakers Palm Beach

A threesided set up gives attendees a sense of proximity to the speakers.

Photo: Courtesy of the Breakers Palm Beach
The Breakers Palm Beach
The Breakers Palm Beach

Comfort is a priority, especially during lengthy meetings, Wilde says. Offering multiple seating options can keep attendees engaged and also suit different personalities.

Photo: Courtesy of the Breakers Palm Beach
Quartz's the Next Billion: New York
Quartz's the Next Billion: New York

Quartz also experimented with seating. In the front of the room there were couches reserved for V.I.P. guests, and in the back of the room there was a row of high-top tables where laptop users could work.

Photo: Courtesy of Quartz
Quartz's the Next Billion: New York
Quartz's the Next Billion: New York

Q&A sessions with speakers continued in a designated space outside of the ballroom. The move allowed more intimate access to speakers.

Photo: Courtesy of Quartz
III Points Festival
III Points Festival

The third annual III Points Festival—focused on music, technology, and art—returned to Miami's Wynwood arts district October 9 to 11. The entrance to the Main Frame stage was constructed of illuminated poles that bounced sounds back and forth. The video sculpture was designed by artist Jason Boogie AV8 and titled "Theoretical FrameWork."

Photo: Jason Koerner
Modular Staging Systems in Washington
Modular Staging Systems in Washington
In an effort to prevent large staging and exhibit structures from ending up in landfills, Arlington, Virginia-based design firm Beth Singer Design has developed modular staging systems that can be reused, reconfigured, and resized. The portable, lightweight frames are easily customized with a variety of wrinkle-free fabric skins.
Photo: Courtesy of Beth Singer Design
Los Angeles Auto Show Infiniti QX30 Reveal
Los Angeles Auto Show Infiniti QX30 Reveal

Infiniti revealed its all-new luxury crossover with drones at a nondescript downtown Los Angeles warehouse on November 17. Drones inside each block removed the pieces one by one, surprising guests and getting the crowd buzzing.

Photo: Jeff Granbery
'At Coachella, it can be hard to get attention over the cacophony of event offerings. But for PopSugar and ShopStyle's Cabana Club hotel takeover of the Avalon Palm Springs, a dramatic art installation made from multicolor neon ribbon was both a cool way for the party to distinguish itself visually and a serious selfie backdrop for social media message proliferation. The piece was a collaboration with Las Vegas' Life Is Beautiful festival.' —Alesandra Dubin, West Coast editor
"At Coachella, it can be hard to get attention over the cacophony of event offerings. But for PopSugar and ShopStyle's Cabana Club hotel takeover of the Avalon Palm Springs, a dramatic art installation made from multicolor neon ribbon was both a cool way for the party to distinguish itself visually and a serious selfie backdrop for social media message proliferation. The piece was a collaboration with Las Vegas' Life Is Beautiful festival." —Alesandra Dubin, West Coast editor
Photo: Mike Windle/Getty Images for Popsugar
Shiraz Events helped produce Oxygen’s upfront event in New York last year. At the colorful bash, held inside the Penthouse at Dream, the centerpiece was a presentation platform topped with a 25-foot-wide, 14-foot-tall yellow arch embedded with marquee lights. The piece was modular, allowing the team to construct it and break it down in under an hour.
Shiraz Events helped produce Oxygen’s upfront event in New York last year. At the colorful bash, held inside the Penthouse at Dream, the centerpiece was a presentation platform topped with a 25-foot-wide, 14-foot-tall yellow arch embedded with marquee lights. The piece was modular, allowing the team to construct it and break it down in under an hour.
Photo: Jaka Vinsek
As part of the TED Conference’s clean, on-brand stage design, producers used oversize letters that spelled TED to serve as the stage’s focal point.
As part of the TED Conference’s clean, on-brand stage design, producers used oversize letters that spelled TED to serve as the stage’s focal point.
Photo: James Davidson
The lectern and stage setup at the Big Bang Gala at the California Academy of Sciences in San Francisco in June 2013 allowed easy access for speakers.
The lectern and stage setup at the Big Bang Gala at the California Academy of Sciences in San Francisco in June 2013 allowed easy access for speakers.
Photo: Show Ready Photo
Latest in Home
Kyle Glenn N Xt5 Ht Lmlg E Unsplash
Strategy
How U.S. Event Planners Can Navigate Global Attendance Challenges
CNC Agency fully customized the fifth-floor court of Nike's SoHo store for a pop-up running May 8 through June 6.
Sports
Sole Champion: How Nike Brought A'ja Wilson's Shoe Launch to Life in NYC
SUMMIT One Vanderbilt has launched SUMMIT Events, a new private event space in collaboration with Michelin-starred chef Daniel Boulud’s catering venture, Cuisine Boulud New York, offering an elevated experience atop one of Midtown Manhattan’s most iconic observatories. Opening July 1, the striking new venue is a 72nd-floor space with panoramic skyline views, mirrored interiors, and direct access to the immersive, multifloor SUMMIT One Vanderbilt attraction. It seats 100 or holds 120 for receptions.
Global
What's New in Event Venues: Sustainability and Wellness Offerings, a 'Bed Bug Safe' Certification, and More
Last year's summit and gala was hosted at the Javits North Pavilion, and “sold out quickly, forming a waitlist to attend,” Mooney explained. “We needed a larger space to match the demand, which is why we decided to move to the River Pavilion at Javits.'
Meetings
See How Fast Company Combined a Business Summit with a Black-Tie Gala
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Extreme Egg Hunt
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Easter Game idea
At a flavored popcorn station, custom-built stands had a false fill at the top so they never appeared empty. Serving staff refilled the popcorn at the base as needed.
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Popcorn Carnival Style
The Meridian International Center celebrated its 50th anniversary in 2010 with its annual black-tie Meridian Ball in Washington. There, the dessert table had black-and-white trompe l'oeil look. It included candelabras, arrangements of monochromatic roses, and—of course—copious desserts.
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Candy Station Black Tie
In 2012, HMR Designs gave an event at the Harris Theater all-white decor with large transparent cubes that were suspended from the ceiling in the dining area. White will also be on-trend for galas this spring.
Home
Installations
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Strategy
How U.S. Event Planners Can Navigate Global Attendance Challenges
Between visa delays, travel bans, and heightened scrutiny at airports, U.S.-based event professionals are rethinking how their events can attract, support, and retain international attendees.
Kyle Glenn N Xt5 Ht Lmlg E Unsplash
Sports
Sole Champion: How Nike Brought A'ja Wilson's Shoe Launch to Life in NYC
The brand tapped CNC Agency to transform a retail store into an immersive pop-up for the WNBA star's new A'One Pink A'uras.
CNC Agency fully customized the fifth-floor court of Nike's SoHo store for a pop-up running May 8 through June 6.
Global
What's New in Event Venues: Sustainability and Wellness Offerings, a 'Bed Bug Safe' Certification, and More
BizBash rounds up the latest news from hotels, convention centers, meeting spaces, restaurants, and other event venues around the world.
SUMMIT One Vanderbilt has launched SUMMIT Events, a new private event space in collaboration with Michelin-starred chef Daniel Boulud’s catering venture, Cuisine Boulud New York, offering an elevated experience atop one of Midtown Manhattan’s most iconic observatories. Opening July 1, the striking new venue is a 72nd-floor space with panoramic skyline views, mirrored interiors, and direct access to the immersive, multifloor SUMMIT One Vanderbilt attraction. It seats 100 or holds 120 for receptions.
Meetings
See How Fast Company Combined a Business Summit with a Black-Tie Gala
The third annual event honored the brands featured on the publication's 50 Most Innovative Companies of 2025 list.
Last year's summit and gala was hosted at the Javits North Pavilion, and “sold out quickly, forming a waitlist to attend,” Mooney explained. “We needed a larger space to match the demand, which is why we decided to move to the River Pavilion at Javits.'
Event Production & Fabrication
5 Tips for Producing Events in Real-World Locations
From FX’s laundromat party to OGX’s branded car wash, here’s how event pros are turning unexpected locations into unforgettable experiences.
On May 20 and 22, FX Networks transformed two working laundromats into full-blown parties to celebrate its new series Adults.
Press Releases
Connect Spring Marketplace 2026 Is Headed to Louisville
The premier event for meetings, sports, and travel professionals will continue a successful partnership with Kentucky's largest city.
Cn Spr26 Basic 880x556 Article Image
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Event Production & Fabrication
20 Bold Event Entrances That Made a Lasting Impression
Event Production & Fabrication
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Meetings
How The Wall Street Journal Designed Its Future of Everything Event Around a B2B Crowd
Meetings
See How Fast Company Combined a Business Summit with a Black-Tie Gala
Sports
Why Golf Is Suddenly the Coolest Brand Platform Around
Event Production & Fabrication
5 Music Event Trends Making Noise in 2025
Meetings
How The Wall Street Journal Designed Its Future of Everything Event Around a B2B Crowd
The annual conference featured thought-provoking conversations and high-tech, hands-on demonstrations.
Co-founder and chief brand officer of children’s nutrition company Once Upon a Farm Jennifer Garner and co-founder and CEO of Once Upon A Farm John Foraker joined editor of live journalism and special content for The Wall Street Journal, Kim Last, on stage to share the actionable strategies brands can take to improve children's nutrition.
Sponsored
5 Booth Sales Mistakes to Avoid
Even experienced event teams face challenges. Here are five mistakes to avoid.
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Sports
Why Golf Is Suddenly the Coolest Brand Platform Around
Golf’s surprising resurgence is bringing new faces—and major brand partnerships—to the green.
Brands like Complex have been working to make golf more inclusive and diverse. The media platform hosted its inaugural celebrity golf Pro-Am in November 2024, bringing together big names from music, sports, and entertainment. See more: See How Complex Turned a Golf Tournament Into a Cultural Event
Event Production & Fabrication
20 Bold Event Entrances That Made a Lasting Impression
From eye-catching branded archways to immersive tunnels, these creative entry moments from brands like Adidas, Netflix, and Coca-Cola hooked attendees from the very first step.
The Recording Academy Honors, presented by the Black Music Collective, were held during Grammys week in 2024. The 1,000-person gala was designed and produced by MVD Inc. and drew immediate attention with a multientry intersectional LED tunnel. See more: Grammys 2024: 40+ Trend-Setting Event Ideas From the Week's Star-Packed Parties
Experiential Marketing, Activations & Sponsorships
Summer Lovin': See How These Brands Celebrated Romance
From prebiotic soda to laundry appliances, brands are cashing in on the feel-good vibes of coupledom.
Them x Destination DC's WorldPride DC Kick Off Event
Event Production & Fabrication
5 Music Event Trends Making Noise in 2025
From sustainability themes to unique experiential activations to unlikely music venues, we’ve noticed a few standout trends at music events worthy of an encore.
This year, Ultra Music Festival in Miami partnered with its longtime exclusive energy drink sponsor, Red Bull, and Brightline to curate an immersive three-brand experiential activation that merged the music, beverage, and transportation spaces.
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