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3 Secrets to Successful Event Staffing

With the right staffing strategy, you'll be ready to tackle any challenge.

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Photo: Courtesy of PeopleReady

After ringing in 2025, event organizers and venue managers are gearing up for a year packed with events. From concerts and games to banquets, festivals, and more, event attendance is on the rise.

According to industry reports, 52.1% of event organizers saw increased attendance at in-person events last year, and 86.4% of events teams planned to maintain or increase the number of in-person events in 2025. With this growth in mind, new opportunities and challenges will emerge in 2025.

As an events pro, you know to always expect the unexpected—especially when it comes to staffing. Whether your client's needs change or your existing staff catches a bug, an effective event staffing strategy can make the unexpected manageable.

So, what are the secrets to successful event staffing? According to PeopleReady's 35+ years of expertise, the most effective event staffing strategies include three key elements:

The Latest Technology
Event pros need to pivot on a moment's notice. Did your client expand the guest list overnight? Is your catering crew sick and now you need last-minute banquet servers? Leveraging the latest staffing technology will help you navigate these challenges quickly.

For example, PeopleReady's JobStack app puts a staffing contingency plan in your back pocket. With JobStack, you can tap into a network of E-Verified, W-2 temporary workers and request staff whenever, wherever you need them. Plus, JobStack's new ReadyMatch™ technology instantly matches your job requirements with a pool of reliable, qualified workers and makes it easy to invite the best-fit workers to the job.

Outsourced Administrative Tasks
One thing all event pros have in common? They never have enough hours in their day. When a big event is looming, administrative tasks like posting to job boards, vetting applications, completing tax documents, and managing payroll distract from your already overflowing to-do list. Outsourcing these tasks allows you to get back to planning and managing a successful event. For the most efficient outsourcing plan, find a provider that will complete all staffing-related tasks versus outsourcing different tasks to multiple providers.

A Local Staffing Team
At the end of the day, nothing beats having a local team in your corner to help you solve any staffing challenge. A local staffing team will have invaluable knowledge of the market, a strong rapport with nearby workers, and can even be on-site to ensure your staff is informed and ready to work. Ideally, your local staffing team will be equipped with the latest technology to provide easy access to fast, efficient support. And, if you manage events in more than one market, your ideal staffing partner will have local teams near each location for seamless support.

Be prepared for the unexpected in 2025 by ensuring your event staffing strategy includes the latest technology, a plan for outsourcing tasks, and a local support team. With the right staffing strategy, you'll be ready to tackle any challenge.

PeopleReady has hundreds of branches and local teams across all 50 states, and offers its top-rated JobStack app to all customers. Learn more or submit a staffing request today!