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  1. Production & Strategy
  2. Experiential Marketing, Activations & Sponsorships

Activation ideas

August 15, 2012
LollaShop
LollaShop
The pop-up shop also sold merchandise from retail partners such as Sony, Baggu, Goorin Bros., Rad & Refined, JammyPack, and Threadless.
Photo: Barry Brecheisen for BizBash
Garnier Fructis at Bonnaroo
Garnier Fructis at Bonnaroo
The L'Oréal-owned brand also brought music props for guests to pose with after their hair service. Participants received the photos via email, allowing them to share the images on social networks.
Photo: Courtesy of Garnier Fructis
Ford at Bonnaroo
Ford at Bonnaroo
Ford handed out more than 3,000 free T-shirts, screen-printed on-site with designs inspired by mural artists working outside the tent.
Photo: Courtesy of Ford Motor Company
Signage from event sponsor Browns Shoes decorated the dance floor at Fashion Magazine's 35th anniversary event.
Signage from event sponsor Browns Shoes decorated the dance floor at Fashion Magazine's 35th anniversary event.
Photo: Kevin Gonsalves Photography
Baked by Melissa in New York has introduced a six-foot-tall gumball machine that dispenses the company’s bite-size cupcakes. It can fit as many as 2,000 mini cupcake pods, with a minimum order of 1,000—fill it with December’s winter-themed “Mini of the Month” for holiday events. Rental fees start at $4,200.
Baked by Melissa in New York has introduced a six-foot-tall gumball machine that dispenses the company’s bite-size cupcakes. It can fit as many as 2,000 mini cupcake pods, with a minimum order of 1,000—fill it with December’s winter-themed “Mini of the Month” for holiday events. Rental fees start at $4,200.
Photo: Courtesy of Baked by Melissa
Electric Run
Electric Run
The OC Fair & Event Center in Costa Mesa hosted the first Electric Run November 30, a trippy nighttime 5K run/walk set to electronic dance music that saw more than 10,000 participants dressed in glow-in-the-dark costumes surrounded by a million watts of lights.
Photo: Courtesy of Electric Run
The AIDS Foundation of Chicago’s World of Chocolate Event
The AIDS Foundation of Chicago’s World of Chocolate Event
At the AIDS Foundation of Chicago's "World of Chocolate" event on November 29, a silent auction let guests bid at different levels and choose a number on a punch board that corresponded to that level. Event staffers dressed as professional boxers would then punch a hole through that number and reveal a corresponding prize.
Photo: Courtesy of AIDS Foundation of Chicago
4. Provide a Memento
4. Provide a Memento
Services like Instaprint are popping up at many affairs, proving popular with guests as a tangible record of their active social media use. At a fashion show held by USA Network in New York, even the wall the machines were mounted on sported the hashtag, motivating curious attendees to snap a photo and post it via Instagram.
Photo: David X Prutting/BFAnyc.com
Miami Children's Hospital Foundation's Wine, Women & Shoes
Miami Children's Hospital Foundation's Wine, Women & Shoes
The February 7 benefit, which took place at the Coral Gables Country Club in Miami, went beyond the basic silent auction by enlisting a group of hunky male volunteers to showcase auction items. The event ended up selling $50,000 in goods that day from the auction and a fashion marketplace, resulting in a fund-raising total of $450,000.
Photo: Yamila Lomba
At the Sylvester Comprehensive Cancer Center’s gala in Miami, guests could pose for photos behind an oversize golden picture frame. Shiraz Events provided decor for the event, which drew 600 guests to the JW Marriott Marquis Miami and Hotel Beaux Arts in December.
At the Sylvester Comprehensive Cancer Center’s gala in Miami, guests could pose for photos behind an oversize golden picture frame. Shiraz Events provided decor for the event, which drew 600 guests to the JW Marriott Marquis Miami and Hotel Beaux Arts in December.
Photo: Courtesy of Shiraz Events
For Dos Equis's 'Most Interesting Masquerade,' held in Chelsea's historic Masonic Hall in New York and produced by Mirrorball, body painter Craig Tracy drew half a lion's face on the sides of two models. When the models sat back-to-back inside a gold picture frame, the full face of the lion was visible and formed the backdrop of a photo op.
For Dos Equis's "Most Interesting Masquerade," held in Chelsea's historic Masonic Hall in New York and produced by Mirrorball, body painter Craig Tracy drew half a lion's face on the sides of two models. When the models sat back-to-back inside a gold picture frame, the full face of the lion was visible and formed the backdrop of a photo op.
Photo: Courtesy of Mirrorball
Toronto firm Bensimon Byrne created a social media activation, dubbed the 'Bird Box,' for the event.
Toronto firm Bensimon Byrne created a social media activation, dubbed the "Bird Box," for the event.
Photo: Stefania Yarhi
Signage laid out the four steps for using the Bird Box.
Signage laid out the four steps for using the Bird Box.
Photo: Stefania Yarhi
To activate the technology, guests placed their wine glasses—which had R.F.I.D. tags on the bottoms—and their personalized wristbands on the box. The box was pre-programmed with action tweets, which encouraged guests to participate in various activations at the event. The tweets from @Open_Wines included: 'Hey @[user], Damn, you look great. Find our photog @textstyles + pose for a photo so we can remember this FOREVER. #BeOPENparty.'
To activate the technology, guests placed their wine glasses—which had R.F.I.D. tags on the bottoms—and their personalized wristbands on the box. The box was pre-programmed with action tweets, which encouraged guests to participate in various activations at the event. The tweets from @Open_Wines included: "Hey @[user], Damn, you look great. Find our photog @textstyles + pose for a photo so we can remember this FOREVER. #BeOPENparty."
Photo: Stefania Yarhi
One of the interactive stations was called 'Tantalize that Tongue,' and a neon sign encouraged guests to 'Get Yourself a Snack.'
One of the interactive stations was called "Tantalize that Tongue," and a neon sign encouraged guests to "Get Yourself a Snack."
Photo: Stefania Yarhi
In line with the 'Be Open' theme, the snack on offer was rather exploratory. John Placko from the Modern Culinary Academy scooped a round ball of a whipped-cream-like substance into a bowl of liquid nitrogen. He removed it seconds later to spray it with orange zest and top with Pop Rocks. Guests popped the balls into their mouths and found that they tasted just like doughnuts.
In line with the "Be Open" theme, the snack on offer was rather exploratory. John Placko from the Modern Culinary Academy scooped a round ball of a whipped-cream-like substance into a bowl of liquid nitrogen. He removed it seconds later to spray it with orange zest and top with Pop Rocks. Guests popped the balls into their mouths and found that they tasted just like doughnuts.
Photo: Stefania Yarhi
2nd Floor supplemented the innovative snack with passed hors d'oeuvres, including mini plates of poutine.
2nd Floor supplemented the innovative snack with passed hors d'oeuvres, including mini plates of poutine.
Photo: Stefania Yarhi
Another station had the directive 'Express Yourself,' and guests could apply temporary tattoos from Tattly.
Another station had the directive "Express Yourself," and guests could apply temporary tattoos from Tattly.
Photo: Stefania Yarhi
The 'Ball Out' station encouraged guests to be open to playing ping-pong with a stranger. Spin Toronto provided the game tables.
The "Ball Out" station encouraged guests to be open to playing ping-pong with a stranger. Spin Toronto provided the game tables.
Photo: Stefania Yarhi
There were separate 'red' or 'white' bars for different varities of wine.
There were separate "red" or "white" bars for different varities of wine.
Photo: Stefania Yarhi
Inspired by magnetic poetry, Narrative PR created glasses decked with words such as 'pet,' 'wild,' and 'think.'
Inspired by magnetic poetry, Narrative PR created glasses decked with words such as "pet," "wild," and "think."
Photo: Stefania Yarhi
Artistic Activities
Artistic Activities

At the Gastwerk Hotel in Hamburg, an artist in residence creates art in an on-site "art room" and is available to create works with meeting groups as an inspiring activity.

Photo: Alesandra Dubin/BizBash
A Human-Powered Dance Floor
A Human-Powered Dance Floor

Energy Floors offers human-powered, interactive dance floors for event rentals worldwide. The eight-inch-deep tiles each house small generators; the tiles compress when stepped on, activating the generators to convert the kinetic energy produced by the dancers into electricity. The power can be used to activate the colorful LED light tubes inside the tiles that respond to the movement of dancers or nearby electrical systems.

Photo: Anneke Hymmen
Fleurotica
Fleurotica

The June 12 fund-raiser for the Garfield Park Conservatory couldn't be held at the conservatory because of hail damage to its roof, so organizers worked to bring the spirit of the garden-filled spot to Chicago's Museum of Contemporary Art. Guests could pose for photos, or just lounge, on brass beds decked with mossy, flowery bedspreads. Plush pillows in bright hues featured the event logo.

Photo: David Miller
Once inside the party space, guests were met by a towering birthday “cake” composed of more than 40 whitewashed vintage TVs playing old Food Network clips. Two days later, the design was repurposed for the New York City Wine & Food Festival’s Tacos & Tequila bash, with the televisions playing clips from event sponsor NY1.
Once inside the party space, guests were met by a towering birthday “cake” composed of more than 40 whitewashed vintage TVs playing old Food Network clips. Two days later, the design was repurposed for the New York City Wine & Food Festival’s Tacos & Tequila bash, with the televisions playing clips from event sponsor NY1.
Photo: Marion Curtis/StarPix
At the 2011 Artists for Humanity “Have a Seat” benefit in Boston, the chairs themselves were a centerpiece of the design as well as the fund-raising effort: Each guest who attended received one of the chairs as a gift. The chairs then lived on in homes and offices all over the city as a conversation starter about the group’s mission.
At the 2011 Artists for Humanity “Have a Seat” benefit in Boston, the chairs themselves were a centerpiece of the design as well as the fund-raising effort: Each guest who attended received one of the chairs as a gift. The chairs then lived on in homes and offices all over the city as a conversation starter about the group’s mission.
Photo: Courtesy of Artists For Humanity
Create an Interactive Installation
Create an Interactive Installation

This year's Essence Black Women in Hollywood event also included a Target-sponsored “Power of Our Presence” wall, where guests could pull a message of inspiration; as the messages were removed, images of honorees appeared beneath the star-shaped installation.

Photo: Alessandra Dubin/BizBash
Vincent Drolet of Circo de Bakuza wanted to create a buffer zone between the real world and the event's surreal setting. At the entrance, guests walked through a curtain and were greeted with a projection of an eye that opened and closed. 'We wanted to give them the feeling of walking into a cloud,' said Drolet.
Vincent Drolet of Circo de Bakuza wanted to create a buffer zone between the real world and the event's surreal setting. At the entrance, guests walked through a curtain and were greeted with a projection of an eye that opened and closed. "We wanted to give them the feeling of walking into a cloud," said Drolet.
Photo: Courtesy of Bell
Los Angeles Children's Chorus's Gala Bel Canto
Los Angeles Children's Chorus's Gala Bel Canto

On May 21, the fund-raiser for the children's chorus was held at Vibiana in downtown Los Angeles. In the past, members of the chorus hand-wrote thank-you notes for the guests, but this year featured a twist: The young singers recorded their thank-you messages onto videos that were loaded onto iPads and placed at each table.

Photo: Lee Salem Photography
The National Business Aviation Association uses a variety of techniques to reach new potential attendees for its conferences, including custom emails and remarketing, which allows them to create ads that follow a user even after they have left the event website.
The National Business Aviation Association uses a variety of techniques to reach new potential attendees for its conferences, including custom emails and remarketing, which allows them to create ads that follow a user even after they have left the event website.
Photo: Courtesy of N.B.A.A.
Revolt Blended Cultures
Revolt Blended Cultures

Cars also factored into the Revolt Blended Cultures event held December 6 at Miami's Brisky Gallery. Guests who tweeted with the #MakeYourMark hashtag would trigger a paintball that splattered onto a canvas behind a Toyota Corolla. A screen displayed the Twitter handle of the guest as the paintball fired.

Photo: Marc Serota/Invision for Revolt/AP Images
Social Media Week London
Social Media Week London

At Social Media Week London in September, shipping crates became “Skypepods.” Each unit was equipped with Microsoft products and enabled with Skype so attendees could get work done or chat with colleagues online.

Photo: Dave Bird
Valentino Event
Valentino Event

Valentino chose the Whitney Museum of American Art's former Madison Avenue space in to unveil a six-piece collection of objects exclusive to its Fifth Avenue flagship on December 10. The event was themed on the five senses, and the "touch room" featured a sectioned-off gallery space with dozens of hanging arms that guests could weave their way through.

Photo: Dean Kaufman
Beverage Delivery
Beverage Delivery

It sounds like something out of a sci-fi movie: a drone delivering beer to guests at a music festival. More than 150 guests at the OppiKoppi music festival in South Africa in August received free cold brews via drone. The initiative was a partnership of Darkwing Aerials, Windhoek Beer, and festival organizers. Guests ordered the beer using an app on their smartphones; staff received the orders and loaded parachute-equipped, single servings of beer (with a lid) onto the drone. Once in the air, the drone used the GPS coordinates of the phone that placed the order to navigate to its destination, where the single beer would drop and parachute down to the waiting recipient. The only area of the festival that was off limits for deliveries was the main stage, where the dense crowd made it too risky to drop beer from the sky. Darkwing Aerials owner Dean Engela said they intend to try the service at future events, using more than one drone to serve guests.

Photo: Courtesy of Darkwing Aerials
Bud Light House of Whatever
Bud Light House of Whatever

The Bud Light House of Whatever, a new Super Bowl weekend activation, took over a downtown Phoenix hotel and played off the brand's marketing tagline: "The Perfect Beer for Whatever Happens." Produced by Mosaic, the experience ran from January 30 to February 1, and organizers aimed to treat guests to "Up for Whatever," or unpredictable, experiences such as a "Super Fry." In the activity, characters dressed up as superheroes served guests various deep-fried dishes.

Photo: Getty Images for Bud Light
Artist Shala created a piece of original artwork at the event, which was auctioned off for $8,000 at the live auction. The artist encouraged guests to participate in the creation of the piece by having them sign their names on it.
Artist Shala created a piece of original artwork at the event, which was auctioned off for $8,000 at the live auction. The artist encouraged guests to participate in the creation of the piece by having them sign their names on it.
Photo: Erika Dufour For the Revel Group
The night culminated in a massive dance party.
The night culminated in a massive dance party.
Photo: Nadine Froger Photography/EventWorks
Even the phone charging station featured the event's brand imagery.
Even the phone charging station featured the event's brand imagery.
Photo: Christos Katsiaouni
About Face Theatre's Wonka Ball
About Face Theatre's Wonka Ball

About Face Theatre hosted its annual Wonka Ball at Chicago's Moonlight Studios on April 10. The event had a "Warhol" theme, and servers passed shots of bloody Mary cocktails in miniature soup cans that recalled the artist's famous work.

Photo: Timmy Samuel
Aeromexico Phototap Copy
Photo: Courtesy of PhotoTap
Event staff scan guests' wristbands to record their donations. The system then automatically emails an invoice to the guest.
Event staff scan guests' wristbands to record their donations. The system then automatically emails an invoice to the guest.
Photo: Courtesy of Connect & Go
Bravo Events and Design Foundry incorporated the silent auction items into the decor. Items were displayed on two walls as well as on tables and stands.
Bravo Events and Design Foundry incorporated the silent auction items into the decor. Items were displayed on two walls as well as on tables and stands.
Photo: FotoBriceno
Latin Marketplace Groundbreaking
Latin Marketplace Groundbreaking

Northeast D.C.'s Union Market district broke ground on a new Latin marketplace concept from chef Jose Garces on June 13. Putting a unique spin on a traditional groundbreaking, Union Market's From the Ground Up initiative enlisted local artists, sculptors, restaurateurs, and international painters to decorate a number of ceremonial shovels for the event. The shovels were accompanied by paintings of Union Market by artist Brooke Bronner.

Photo: Joy Asico
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