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Event planning ideas.

October 27, 2015
Personalized Baseball Caps
Personalized Baseball Caps

On October 19, a launch party for the official partnership between Sheraton Hotels and Resorts, Starwood Preferred Guest, and Major League Baseball took place at the Sheraton New York Times Square Hotel. The event offered personalized baseball caps as swag. DKC Incite produced the event.

Photo: Craig Barritt/Getty Images for Sheraton Hotels & Resorts
D.I.Y. Hot Dogs
D.I.Y. Hot Dogs

The Sheraton event served hot dogs with an extensive array of toppings. Some of the more unusual options included fried garlic chips, braised short-rib chili, and wasabi. The event featured a hot dog cooking competition between chef Andrew Carmellini and all-star shortstop José Reyes.

Photo: Craig Barritt/Getty Images for Sheraton Hotels & Resorts
Scoreboard Signage
Scoreboard Signage

Kehoe Designs handled decor for the 2013 gala for the American Committee for the Weizmann Institute of Science, Midwest region. The event honored Tom Ricketts, owner of the Chicago Cubs, and had a baseball theme. At the cocktail reception, information about the institute was printed on a prop scoreboard above a food station. The station was decked with tufts of grass and baseballs.

Photo: Mitchell Canoff
Decorative Peanuts
Decorative Peanuts

Inspired by the ivy-covered outfield walls of Wrigley Field (home to the Chicago Cubs), the bar at the Weizmann Institute gala was decorated with ivy. There were also peanuts in the floral arrangements topping the bar. 

Photo: Mitchell Canoff
A Home Plate-Shaped Table
A Home Plate-Shaped Table

For a 2010 social event in Chicago, Event Creative designed a table that was shaped like a ballpark's home plate.

Photo: Courtesy of Event Creative
Thematic Games
Thematic Games

The 30th annual Cubs Convention took over Sheraton Chicago Hotel & Towers in January. The event had plenty of games for families including "Cubs Family Feud" presented by MasterCard and "Cubs Bingo" presented by Budweiser. There was also an area plied with beanbag chairs and baseball-theme video games.

Photo: Steve Green
A Ballpark Venue
A Ballpark Venue

In 2011, Groupon took over Chicago's Wrigley Field for a Ferris Bueller's Day Off screening party with 8,500 guests. The film was broadcast on three inflatable screens, each 20 feet high by 30 feet wide. Staffers strapped water barrels to the bases of the screens to keep them weighted down on the windy day.  

Photo: Jonathan Mathias
Snacks in Baseball Mitts
Snacks in Baseball Mitts

In New York, Scoozi Events hosted a dinner with a "childhood memory" theme in 2014. Nostalgic dishes included miniature Kobe hot dogs served in a baseball mitt with a side of tater tots in a batting helmet.

Photo: Courtesy of Scoozi Events
A Popcorn Bar
A Popcorn Bar

In 2012, Washingtonian Bride & Groom hosted a bridal showcase at the Mandarin Oriental Hotel. Guests dished up yogurt-covered raisins and apple-pie-flavored popcorn at the gourmet popcorn bar from Ridgewells.

Photo: Tony Brown/Imijphoto.com
Baseballs as Decor
Baseballs as Decor

In 2009, the American Bar Association hosted a welcome reception for its annual meeting at Chicago's Soldier Field. Baseballs and a replica of Wrigley Field's ivy-covered brick wall decorated a station serving hot dogs.

Photo: BizBash
Logo Cupcakes
Logo Cupcakes

National cupcake chain Sprinkles can prepare frosted treats with any Major League Baseball team logo.

Photo: Courtesy of Sprinkles
The annual Glide Legacy Gala, held in San Francisco, attracts a core audience of 25- to 40-year-old guests from industries ranging from technology to politics.
The annual Glide Legacy Gala, held in San Francisco, attracts a core audience of 25- to 40-year-old guests from industries ranging from technology to politics.
Photo: Drew Altizer Photography/SFWIRE
HBO Emmys After-Party
HBO Emmys After-Party
A 30-foot-diameter floral chandelier made by Set Masters decked the yellow dining pavilion under a clear-top tent. Wolfgang Puck Catering's custom menu included on-theme treats, like flower-shaped cookies that seemed to bloom from flowerpots. DJs Spider and Daisy O'Dell spun for the crowd. Town & Country handled the rentals.
Photo: Gabor Ekecs
Claire Standalone Fruitsdemercs1
Photos: Courtesy of Ten Speed Press (cookbook), Francesco Tonelli (food)
Universal Halloween Horror Nights, Orlando and Los Angeles
Universal Halloween Horror Nights, Orlando and Los Angeles

The 25th year of Universal Orlando’s Halloween Horror Nights opened on September 18, with group ticketing available for 20 or more. This year, the number of elaborate haunted houses increased to nine. Experiences include scenes from the Insidious film series, werewolves from An American Werewolf in London, and experiences inspired by the fifth season of AMC’s The Walking Dead. During the event, the streets of Universal Studios Florida are transformed into five unique zones filled with actors. The experience runs for 30 select nights through November 1.

A version of the event—similar in structure but with its own unique features—also returns to Universal Studios Hollywood on the same set of dates in Los Angeles.

Photo: Ed Hall
Haunted Hayride, Los Angeles and New York
Haunted Hayride, Los Angeles and New York

Ten Thirty One Productions is back for the seventh year with its Los Angeles Haunted Hayride, bringing an experience known as Boogeyman to Griffith Park’s old abandoned zoo. This year features an entirely new ride and scare zones, including claustrophobic spaces, darkness, and creepy character interaction. A private wagon is available for as many as 30.

Brand new for this year, Ten Thirty One is also bringing a version of the experience to New York, with the New York Haunted Hayride at Randall’s Island. Both experiences kicked off on October 2. Ticketing is available for groups at both general admission and V.I.P. levels. 

Photo: Cory Doctorow
House of Torment, Chicago
House of Torment, Chicago

The national House of Torment brand has brought the concept to Chicago for the first time this year, with two attractions—known as the Abandoned and Contagium—in one location. In its inaugural year, the setup will employ about 150 people, including 75 actors. Special effects artists Evan Hedges and Kevon Ward from Syfy’s Face Off are among those behind the wild attractions, costumes, makeup, and animatronic effects. Several pricing options are available for groups of from 15 to more than 100. The House of Torment Chicago runs through November 7. 

Photo: Courtesy of House of Torment Chicago
Escape Room L.A., Los Angeles
Escape Room L.A., Los Angeles

Escape Room L.A. launched two new rooms for the season. CreepLA, which launched October 9 and runs through Halloween, is an interactive experience for groups of six or more that takes over a haunted warehouse in the arts district. The second experience, known as the Theatre, launches on October 18: Guests enter through the stage door of an old haunted theater, where they have one hour to look for clues and attempt to get out. Group ticketing is available.

Photo: Courtesy of Escape Room
'Queen of the Night,' New York
'Queen of the Night,' New York

Queen of the Night is a multisensory surrealist dinner show that takes place at the Diamond Horseshoe at the Paramount Hotel in New York. The interactive show, created by Randy Weiner of Sleep No More, includes performances along with food and drinks. For two Halloween incarnations on October 29 and 31, guests are encouraged to dress in costume to participate in a secret post-show experience with the executive pastry chef. (However, the creepy, fetish-like nature of the show gives it a Halloween vibe year-round.) Group ticketing is available; the venue seats 275 or holds 500 for receptions.

Photo: Courtesy of Queen of the Night
Return to Gotham, Los Angeles
Return to Gotham, Los Angeles

Skybar at Mondrian in Los Angeles will celebrate Halloween this year with Return to Gotham, a two-night event that will see digital projections wrap the exterior of the Sunset Strip hotel. Although the venue will have more of a party vibe, the space will be fully tricked out like a movie set and include experiential and immersive environments inspired by the fictional city of Gotham and its inhabitants. Theme areas will include Selina Kyle’s apartment, the Penguin’s lair (with actual falling snow), and the Joker’s playground. Various packages are available for groups of as many as 12.

Photo: Courtesy of the Mondrian
'Budgets for signature drinks are on the rise again. We are getting a lot of requests for welcome beverages for corporate events, especially with the huge cocktail craze,' says Steve Sanchez, chief marketing officer at Camp Hill, Pennsylvania-based catering and events company JDK Group.
"Budgets for signature drinks are on the rise again. We are getting a lot of requests for welcome beverages for corporate events, especially with the huge cocktail craze," says Steve Sanchez, chief marketing officer at Camp Hill, Pennsylvania-based catering and events company JDK Group.
Photo: Seth Nenstiel
For the Cirque du Soleil-style holiday party for Traffic Control Services, held at its corporate office in Hummelstown, Pennsylvania, in December 2014, JDK Group's culinary team created inventive food presentations, including torched meat.
For the Cirque du Soleil-style holiday party for Traffic Control Services, held at its corporate office in Hummelstown, Pennsylvania, in December 2014, JDK Group's culinary team created inventive food presentations, including torched meat.
Photo: Samuel Costello Photography
A chef prepared a cloud of nitrogen popcorn at the JDK Group-produced circus-inspired bash.
A chef prepared a cloud of nitrogen popcorn at the JDK Group-produced circus-inspired bash.
Photo: Samuel Costello Photography
For Comcast Spotlight's '70s shindig at the Chameleon Club in Lancaster, Pennsylvania, in November 2014, designed by the JDK Group, guests sipped on raspberry-garnished champagne and Chambord cocktails with decorative LED ice cubes.
For Comcast Spotlight's '70s shindig at the Chameleon Club in Lancaster, Pennsylvania, in November 2014, designed by the JDK Group, guests sipped on raspberry-garnished champagne and Chambord cocktails with decorative LED ice cubes.
Photo: PhotOle Photography
At an event for the Knot, held at the New York Public Library in October 2014, executive chef Robin Selden of Marcia Selden Catering & Event Planning hung small crystal orbs filled with two types of salad—a fruit and kale one with shaved coconut and a wheatberry salad with mushrooms, caramelized shallots, and roasted fennel—from a tree.
At an event for the Knot, held at the New York Public Library in October 2014, executive chef Robin Selden of Marcia Selden Catering & Event Planning hung small crystal orbs filled with two types of salad—a fruit and kale one with shaved coconut and a wheatberry salad with mushrooms, caramelized shallots, and roasted fennel—from a tree.
Photo: Courtesy of Marcia Selden Catering & Event Planning
For the Knot event, Selden created a next-level breadstick bar. Hand-rolled breadsticks were served with flavored dips like spiced butternut squash, curried cream, and ricotta and fava bean, along with carrot and ginger and truffled wild mushroom soups. 'You'd never guess it's a less expensive option because of the abundance of food on the table,' the chef says.
For the Knot event, Selden created a next-level breadstick bar. Hand-rolled breadsticks were served with flavored dips like spiced butternut squash, curried cream, and ricotta and fava bean, along with carrot and ginger and truffled wild mushroom soups. "You'd never guess it's a less expensive option because of the abundance of food on the table," the chef says.
Photo: ReadyLuck
At a party celebrating the Toms for Target partnership in Los Angeles last year, colorful nonalcoholic drinks were presented in glass decanters.
At a party celebrating the Toms for Target partnership in Los Angeles last year, colorful nonalcoholic drinks were presented in glass decanters.
Photo: David Crotty/PatrickMcMullan.com
Guests could get toasty (and tipsy) at the hot chocolate bar with alcoholic mix-ins, which was set up at a private holiday party, held at 26 Bridge in December 2014 and produced by New York-based event firm Rock Paper Scissors Events.
Guests could get toasty (and tipsy) at the hot chocolate bar with alcoholic mix-ins, which was set up at a private holiday party, held at 26 Bridge in December 2014 and produced by New York-based event firm Rock Paper Scissors Events.
Photo: Elizabeth Bruneau
At the How I Met Your Mother holiday party in Los Angeles at Fox Studios in December 2013, the show's cast and crew ate and played at a gingerbread-decorating station set up by Marina del Ray-based Schaffer's Genuine Foods.
At the How I Met Your Mother holiday party in Los Angeles at Fox Studios in December 2013, the show's cast and crew ate and played at a gingerbread-decorating station set up by Marina del Ray-based Schaffer's Genuine Foods.
Photo: Courtesy of Schaffer's Genuine Foods
Deutsch LA's Studio 54-theme holiday party, held at Hangar 8 in Santa Monica, California, in December 2014, featured a new classic—peppermint cake pops by Schaffer's Genuine Foods.
Deutsch LA's Studio 54-theme holiday party, held at Hangar 8 in Santa Monica, California, in December 2014, featured a new classic—peppermint cake pops by Schaffer's Genuine Foods.
Photo: Sherri J Photography
JDK Group served fruity spritzers at a private holiday party at Linwood Estate in Carlisle, Pennsylvania, in January.
JDK Group served fruity spritzers at a private holiday party at Linwood Estate in Carlisle, Pennsylvania, in January.
Photo: Sam Costello Photography
Models in the fashion show Friday night wore outfits created entirely of edible materials such as chocolate, fondant, gum paste, and sugar art.
Models in the fashion show Friday night wore outfits created entirely of edible materials such as chocolate, fondant, gum paste, and sugar art.
Photo: Courtesy Americas Cake and Sugarcraft Fair
More than 180 professional and amateur bakers entered the cake competition in the categories of wedding, novelty, and floral/shoe.
More than 180 professional and amateur bakers entered the cake competition in the categories of wedding, novelty, and floral/shoe.
Photo: Courtesy Americas Cake and Sugarcraft Fair
Entrants in the cake competition brought finished products to the convention center for judging. To assist with any cakes that were damaged in transit, organizers created a “cake hospital” at the back of the show floor stocked with supplies to make repairs.
Entrants in the cake competition brought finished products to the convention center for judging. To assist with any cakes that were damaged in transit, organizers created a “cake hospital” at the back of the show floor stocked with supplies to make repairs.
Photo: Mitra Sorrells/BizBash
A theater on the show floor hosted presentations from celebrity guests such as Buddy Valastro, star of TLC's Cake Boss.
A theater on the show floor hosted presentations from celebrity guests such as Buddy Valastro, star of TLC's Cake Boss.
Photo: Courtesy Americas Cake and Sugarcraft Fair
Entries in the floral and shoe category of the cake competition had to include at least six edible flowers and one edible shoe in their displays.
Entries in the floral and shoe category of the cake competition had to include at least six edible flowers and one edible shoe in their displays.
Photo: Mitra Sorrells/BizBash
The “Wedding Zone” on the show floor included displays of two dozen illuminated wedding cakes.
The “Wedding Zone” on the show floor included displays of two dozen illuminated wedding cakes.
Photo: Mitra Sorrells/BizBash
Ron Ben-Israel, owner of his namesake New York company known for its lavish wedding cakes, shared tips on how to cater to high-end clients.
Ron Ben-Israel, owner of his namesake New York company known for its lavish wedding cakes, shared tips on how to cater to high-end clients.
Photo: Courtesy Americas Cake and Sugarcraft Fair
After the fashion show, organizers displayed each of the outfits on mannequins on the show floor.
After the fashion show, organizers displayed each of the outfits on mannequins on the show floor.
Photo: Courtesy Americas Cake and Sugarcraft Fair
Some exhibitors created elaborate cakes to serve as a backdrop for photos in their booths.
Some exhibitors created elaborate cakes to serve as a backdrop for photos in their booths.
Photo: Courtesy Americas Cake and Sugarcraft Fair
Mich Turner, owner of Little Venice Cake Company, created a cake during her presentation.
Mich Turner, owner of Little Venice Cake Company, created a cake during her presentation.
Photo: Courtesy Americas Cake and Sugarcraft Fair
Teams in the global cake challenge worked in individual kitchens labeled with the names of their countries.
Teams in the global cake challenge worked in individual kitchens labeled with the names of their countries.
Photo: Courtesy Americas Cake and Sugarcraft Fair
The event offered more than 75 classes and demonstrations.
The event offered more than 75 classes and demonstrations.
Photo: Courtesy Americas Cake and Sugarcraft Fair
An overhead camera allowed guests to watch presenters work during some of the classes.
An overhead camera allowed guests to watch presenters work during some of the classes.
Photo: Courtesy Americas Cake and Sugarcraft Fair
JackThreads Pop-Up Launch Party
JackThreads Pop-Up Launch Party

The first-ever pop-up shop for men's clothing brand JackThreads will be open through November 12 at 43 Crosby Street in New York. The brand had its pop-up launch party on Wednesday, which featured a "listening wall" from artist Joshua Davis. The checker pattern projection changed to the beats provided by DJ duo Chances With Wolves.

Photo: Alex Caesar for JackThreads
New York City Wine & Food Festival
New York City Wine & Food Festival

Samsung created culinary experiences for this year's New York City Wine & Food Festival, which took place October 15 to 18. The centerpiece of the brand’s activation at the festival was the Samsung Lounge, an immersive space located at Pier 92. There, attendees enjoyed snacks and one-on-one chef demos, as well as learned about Samsung's new products.

Photo: Courtesy of Samsung
Vanessa Williams' Egyptian-Theme Wedding
Vanessa Williams' Egyptian-Theme Wedding

Zohar Productions provided gold and ivory tents at an indoor wedding for Vanessa Williams, which took place July 4 in Buffalo, New York. The handcrafted, custom-made wedding tents were part of the event's Egyptian theme, which also included belly dancers and whirling dervishes.

Photo: Courtesy of Zohar Productions
Spinal Cord Injury Ontario's True North Gala
Spinal Cord Injury Ontario's True North Gala

The Spinal Cord Injury Ontario celebrated its 70th anniversary on October 15 with a gala at the Grand Luxe Event Boutique. The stage was the focus of the ballroom. "We wanted people to feel like they were at a cottage up in Muskoka in Ontario or in Flin Flan, Manitoba," said event manager Lynn Mineque. "We had a dock as an extension of the stage and had live trees and a man-made pond surrounding it." To the side of the dock was a 16-foot canoe, which was part of the live auction.

Photo: Johanna Carlo
Spinal Cord Injury Ontario's True North Gala
Spinal Cord Injury Ontario's True North Gala

The evening also included a group singing of the the national anthem, "O Canada." A Mountie (a member of the Royal Canadian Mounted Police), saluted the country's flag while guest sang and later mingled with guests.

Photo: Robert Blakely
Personalized Baseball Caps
Personalized Baseball Caps

A launch party for the official partnership between Sheraton Hotels and Resorts, Starwood Preferred Guest, and Major League Baseball took place October 19 at the Sheraton New York Times Square Hotel. The event offered personalized baseball caps as swag. The event was produced by DKC Incite.

Photo: Craig Barritt/Getty Images for Sheraton Hotels & Resorts
Jim Beam Apple Launch Party
Jim Beam Apple Launch Party

The Jim Beam Apple launch party took place October 20 at Diamond Horseshoe at the Paramount Hotel in New York. The event's dark forest-theme design included a structure that resembled an apple tree, decorated with apple-shape cutouts of the whiskey brand's logo.

Photo: Ian Zelaya/BizBash
Paris Fashion Week
Paris Fashion Week

For his Spring 2016 show on October 6, Karl Lagerfeld transformed the Grand Palais into his very own Chanel airport. In a world where air travel is glamorous, a pristine state-of-the-art Chanel Airlines terminal greeted guests upon arrival—complete with a faux airport exterior.

Photo: Alessandro Garofalo/Indigitalimages.com
Paris Fashion Week
Paris Fashion Week

For what would turn out to be his final show as creative director of Dior, Raf Simons, on October 2, turned the Louvre's palace courtyard into a fragrant blooming peak. Landscape artist Eric Chauvin spent 18 days culling enough delphinium blossoms and soil to create the biodynamic set for the Paris Fashion Week outing.

Photo: Alessandro Garofalo/Indigitalimages.com
Milan Fashion Week
Milan Fashion Week

For its Spring 2016 show during Milan Fashion Week on September 23, Gucci's Alessandro Michele returned to the Scalo Farini, a former train station where the house had previously shown its Spring 2016 menswear line. The outdoor location was decorated with divans in patterns from the collection and an ornate snake-print carpet.

Photo: Alessandro Garofalo/Indigitalimages.com
Donna Crilley Farrell
Donna Crilley Farrell
Photo: Courtesy of Donna Crille
Fork in Philadelphia
Fork in Philadelphia
Photo: Courtesy of Fork Restaurant
Sister Cities Park in Philadelphia
Sister Cities Park in Philadelphia
Photo: Matt Stanley
'Dining Under the Stars' in Media, Pennsylvania
"Dining Under the Stars" in Media, Pennsylvania
Photo: Ralph Nardell Photography
St. Charles Borromeo Seminary in Wynnewood, Pennsylvania
St. Charles Borromeo Seminary in Wynnewood, Pennsylvania
Photo: Courtesy of St. Charles Borromeo Seminary
Davio's Northern Italian Steakhouse in Philadelphia
Davio's Northern Italian Steakhouse in Philadelphia
Photo: Heather Fowler Photography
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