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Ideas

June 7, 2013
Tall signs showed the names of the chefs and their dishes at Citymeals-on-Wheels' tasting benefit, decorated as an Italian street fair.
Tall signs showed the names of the chefs and their dishes at Citymeals-on-Wheels' tasting benefit, decorated as an Italian street fair.
Time Out New York's signage included capsule reviews.
Time Out New York's signage included capsule reviews.
Ciroc sponsored a lounge where diners could relax between courses at New York magazine's feeding frenzy.
Ciroc sponsored a lounge where diners could relax between courses at New York magazine's feeding frenzy.
Covalence Specialty Products' Party Pal plate can help guests balance their food and drink without spilling.
Covalence Specialty Products' Party Pal plate can help guests balance their food and drink without spilling.
Guests picked up their elaborately packaged welcome totes, designed by Gifts for the Good Life, at the registration area. The branded bags were packed with Southern treats, as well as Prohibition-themed items. A linen bag printed with the words “Portable Pantry” included jars of locally made caramel candies, smoky almonds, and peach-flavored cookies. The calligraphy on the gifts and printed materials was provided by Deborah Nadel Design.
Guests picked up their elaborately packaged welcome totes, designed by Gifts for the Good Life, at the registration area. The branded bags were packed with Southern treats, as well as Prohibition-themed items. A linen bag printed with the words “Portable Pantry” included jars of locally made caramel candies, smoky almonds, and peach-flavored cookies. The calligraphy on the gifts and printed materials was provided by Deborah Nadel Design.
Photo: Jeremie Barlow
Nodding to the Prohibition theme, the gift bag contained a box designed to look like a book, which opened up to reveal a cocktail-making kit. The items inside included a miniature bottle of bitters, a jar of bourbon-soaked cherries, a branded muddler, and a tiny cocktail shaker.
Nodding to the Prohibition theme, the gift bag contained a box designed to look like a book, which opened up to reveal a cocktail-making kit. The items inside included a miniature bottle of bitters, a jar of bourbon-soaked cherries, a branded muddler, and a tiny cocktail shaker.
Photo: Jeremie Barlow
Also included in the swag bags: an apothecary tin holding file folders containing 12 items guests might need to 'prepare' and 'recover,' such as Advil, Band-Aids, lip balm, and bug repellent.
Also included in the swag bags: an apothecary tin holding file folders containing 12 items guests might need to "prepare" and "recover," such as Advil, Band-Aids, lip balm, and bug repellent.
Photo: Jeremie Barlow
After checking in, guests could get a mini massage from the Biltmore spa's staff—a much-appreciated perk for weary travelers.
After checking in, guests could get a mini massage from the Biltmore spa's staff—a much-appreciated perk for weary travelers.
Photo: Allan Zepeda
Guests were also invited to pick up a 'Gala Prep' kit to help them get ready for the Gatsby-themed closing party. The women's version included blotting papers and flapper-style bobby pins. The men's kits (pictured) contained collar stays, shoeshine wipes, and mustache wax.
Guests were also invited to pick up a "Gala Prep" kit to help them get ready for the Gatsby-themed closing party. The women's version included blotting papers and flapper-style bobby pins. The men's kits (pictured) contained collar stays, shoeshine wipes, and mustache wax.
Photo: Allan Zepeda
At the opening session, organizers placed custom clipboards and pencils from Gifts for the Good Life on guests' chairs. The custom-designed notepads by Trisha Hay Design included an area for attendees to jot down their 'top takeaways' from speakers.
At the opening session, organizers placed custom clipboards and pencils from Gifts for the Good Life on guests' chairs. The custom-designed notepads by Trisha Hay Design included an area for attendees to jot down their "top takeaways" from speakers.
Photo: Allan Zepeda
Kicking things off on Sunday was a Southern-hospitality-infused barnyard bash at the estate's historic Antler Hill Barn. A chalkboard map, created by Brent Holloman for Pressed Cotton, outlined the four-part event, which included cocktail hour in the garden, a field-to-table feast in the barn, desserts by the campfire, and a chance to meet the farmyard animals.
Kicking things off on Sunday was a Southern-hospitality-infused barnyard bash at the estate's historic Antler Hill Barn. A chalkboard map, created by Brent Holloman for Pressed Cotton, outlined the four-part event, which included cocktail hour in the garden, a field-to-table feast in the barn, desserts by the campfire, and a chance to meet the farmyard animals.
Photo: Andrew Henderson
As the exclusive design partner for the evening, online event decor and accessory company Pressed Cotton provided the party’s rustic-chic details. Wooden picnic tables were lined with Kraft paper runners printed with illustrations of vintage silverware, and glass cloches housed homemade honey, jams, and pickled veggies.
As the exclusive design partner for the evening, online event decor and accessory company Pressed Cotton provided the party’s rustic-chic details. Wooden picnic tables were lined with Kraft paper runners printed with illustrations of vintage silverware, and glass cloches housed homemade honey, jams, and pickled veggies.
Photo: Carla Ten Eyck
Local distillery Troy & Sons provided an interactive whiskey bar. As noted on a hanging wooden sign created by Dana Cochran of A Fine Line Studio, guests could select two words—such as 'spicy,' 'bold,' and 'fizzy'—to tell the bartender, who then whipped up a drink to match the description.
Local distillery Troy & Sons provided an interactive whiskey bar. As noted on a hanging wooden sign created by Dana Cochran of A Fine Line Studio, guests could select two words—such as "spicy," "bold," and "fizzy"—to tell the bartender, who then whipped up a drink to match the description.
Photo: Carla Ten Eyck
Custom napkins created by Gifts for the Good Life explained the choose-two-words bar setup in further detail.
Custom napkins created by Gifts for the Good Life explained the choose-two-words bar setup in further detail.
Photo: Carla Ten Eyck
The dinner stations, provided by the Biltmore's catering team, offered Southern specialties, like fried green tomatoes, crab hush puppies, and pulled pork sandwiches with house-made barbecue sauce and blue cheese coleslaw. The sandwich buns were imprinted with the Engage! logo.
The dinner stations, provided by the Biltmore's catering team, offered Southern specialties, like fried green tomatoes, crab hush puppies, and pulled pork sandwiches with house-made barbecue sauce and blue cheese coleslaw. The sandwich buns were imprinted with the Engage! logo.
Photo: Carla Ten Eyck
Pressed Cotton put together “Midnight Munchies” bags containing cake pops, popcorn, and cookies for guests to take with them at the end of the welcome party.
Pressed Cotton put together “Midnight Munchies” bags containing cake pops, popcorn, and cookies for guests to take with them at the end of the welcome party.
Photo: Allan Zepeda
The half-day meeting sessions were held in an open-air tent on the Biltmore grounds.
The half-day meeting sessions were held in an open-air tent on the Biltmore grounds.
Photo: Allan Zepeda
On Monday, the morning snack spread included granola bars, fresh-fruit skewers, and homemade raspberry Pop Tarts.
On Monday, the morning snack spread included granola bars, fresh-fruit skewers, and homemade raspberry Pop Tarts.
Photo: Carla Ten Eyck
Following one of the morning breaks, organizers passed out custom-printed bamboo fans in case the tents got too warm. Attached was a vial of aromatherapy smelling salts, for a 'breath of fresh air,' as the tag noted.
Following one of the morning breaks, organizers passed out custom-printed bamboo fans in case the tents got too warm. Attached was a vial of aromatherapy smelling salts, for a "breath of fresh air," as the tag noted.
Photo: Allan Zepeda
The Biltmore catering team put together a North Carolina state-fair-themed afternoon break spread that included butler-passed corn dogs, whoopie pies, caramel apples, cotton candy, and cheddar popcorn, as well as some healthy options such as almonds and fresh North Carolina apples.
The Biltmore catering team put together a North Carolina state-fair-themed afternoon break spread that included butler-passed corn dogs, whoopie pies, caramel apples, cotton candy, and cheddar popcorn, as well as some healthy options such as almonds and fresh North Carolina apples.
Photo: Carla Ten Eyck
On Monday afternoon, guests could choose from an extensive list of small-group experiences, including horseback riding, archery lessons, winery tours, and rafting. Before heading out, every guest received a branded gift bag relating to his or her chosen activity. For example, those taking part in outdoor activities got drawstring backpacks, packs of granola, and reusable water bottles (pictured).
On Monday afternoon, guests could choose from an extensive list of small-group experiences, including horseback riding, archery lessons, winery tours, and rafting. Before heading out, every guest received a branded gift bag relating to his or her chosen activity. For example, those taking part in outdoor activities got drawstring backpacks, packs of granola, and reusable water bottles (pictured).
Photo: Carla Ten Eyck
On Monday night, guests attended a dessert party that had an eclectic vintage look, with vintage china from Upstyled Setting and lush florals by the Bloom Room presented in antique vases.
On Monday night, guests attended a dessert party that had an eclectic vintage look, with vintage china from Upstyled Setting and lush florals by the Bloom Room presented in antique vases.
Photo: Allan Zepeda
Later on, an after-party was held in hotel’s ballroom, which was transformed into a speakeasy for the evening. A faux brick façade and door, equipped with a sliding peephole and bouncer, signaled the party's 'secret' location.
Later on, an after-party was held in hotel’s ballroom, which was transformed into a speakeasy for the evening. A faux brick façade and door, equipped with a sliding peephole and bouncer, signaled the party's "secret" location.
Photo: Allan Zepeda
On the second day of meeting sessions, guests found packages at their seats containing the day's speaker lineup and Boogie Board LCD ewriters, which save notes and drawings as electronic files.
On the second day of meeting sessions, guests found packages at their seats containing the day's speaker lineup and Boogie Board LCD ewriters, which save notes and drawings as electronic files.
Photo: Allan Zepeda
The second day's meeting break spread included fresh-squeezed lemonade and sugar cookies shaped like Mason jars and lemons.
The second day's meeting break spread included fresh-squeezed lemonade and sugar cookies shaped like Mason jars and lemons.
Photo: Carla Ten Eyck
The picnic lunches—presented in baskets provided by Gifts for the Good Life—included orzo pasta, fried apple pie, a fresh pear, and a choice of a turkey-and-provolone sandwich or a Southern-style vegetable bánh mì sandwich.
The picnic lunches—presented in baskets provided by Gifts for the Good Life—included orzo pasta, fried apple pie, a fresh pear, and a choice of a turkey-and-provolone sandwich or a Southern-style vegetable bánh mì sandwich.
Photo: Allan Zepeda
The Gatsby-themed closing-night gala was held in an airy white tent set up on the estate's South Terrace and Italian Garden.
The Gatsby-themed closing-night gala was held in an airy white tent set up on the estate's South Terrace and Italian Garden.
Photo: Jeremie Barlow
Guests entered through a tented hallway lined with candelabras and rose petals before emerging into the main space, where an array of entertainment offerings packed the party, including vintage burlesque and cabaret dancers.
Guests entered through a tented hallway lined with candelabras and rose petals before emerging into the main space, where an array of entertainment offerings packed the party, including vintage burlesque and cabaret dancers.
Photo: Allan Zepeda
Charleston's Production Design Associates lit up the Biltmore House by projecting the custom-designed gala logo, created by Heather Arak-Kanofsky and Deborah Nadel, onto the façade.
Charleston's Production Design Associates lit up the Biltmore House by projecting the custom-designed gala logo, created by Heather Arak-Kanofsky and Deborah Nadel, onto the façade.
Photo: Allan Zepeda
In honor of the fruit-flavored vodkas, a giant board of tic-tac-toe used cutout citrus slices as pieces.
In honor of the fruit-flavored vodkas, a giant board of tic-tac-toe used cutout citrus slices as pieces.
Photo: Michael Simon/StarTraksPhoto.com
At lawn-bowling stations, guests could try to knock down prop bottles of the product. Bright, fruity images adorned the lanes.
At lawn-bowling stations, guests could try to knock down prop bottles of the product. Bright, fruity images adorned the lanes.
Photo: Michael Simon/StarTraksPhoto.com
Beach balls with the Svedka logo filled a pool. The pool also played into a flash-mob dance to Daft Punk's 'Get Lucky,' which ended with dancers leaping into the water.
Beach balls with the Svedka logo filled a pool. The pool also played into a flash-mob dance to Daft Punk's "Get Lucky," which ended with dancers leaping into the water.
Photo: Michael Simon/StarTraksPhoto.com
Guests played 'life-size Jenga' using huge game pieces stamped with the name of the vodka brand.
Guests played "life-size Jenga" using huge game pieces stamped with the name of the vodka brand.
Photo: Michael Simon/StarTraksPhoto.com
At the Pitchfork Music Festival, Heineken had a dome-shaped tent meant to represent a reinvented beer cooler. After having their IDs checked, guests entered the air-conditioned space to find open bars doling out the Dutch beer on tap. California-based Corso Communications produced the activation.
At the Pitchfork Music Festival, Heineken had a dome-shaped tent meant to represent a reinvented beer cooler. After having their IDs checked, guests entered the air-conditioned space to find open bars doling out the Dutch beer on tap. California-based Corso Communications produced the activation.
Photo: Jenny Berg/BizBash
In 2010, Armani Exchange hosted its 'Cool Down for a Cause' event in Los Angeles, outfitting a retro ice cream truck to serve up fall denim looks. The 'A|X Chill Truck' hawked sweet treats and denim deals outside the brand's Robertson Boulevard store, with proceeds from the day benefiting the Surfrider Foundation.
In 2010, Armani Exchange hosted its "Cool Down for a Cause" event in Los Angeles, outfitting a retro ice cream truck to serve up fall denim looks. The "A|X Chill Truck" hawked sweet treats and denim deals outside the brand's Robertson Boulevard store, with proceeds from the day benefiting the Surfrider Foundation.
Photo: Albert Michael/startraksphoto.com
For a Yelp community event in 2009 in New York, the user review and social networking Web site kept guests cool with branded fans and misting stations near the event's entrance.
For a Yelp community event in 2009 in New York, the user review and social networking Web site kept guests cool with branded fans and misting stations near the event's entrance.
Photo: Entwined Studios
In 2011, Gilt City, the event-focused arm of parent company Gilt Groupe, celebrated launching in its ninth city with a garden party in Washington, where natural cosmetics company Lush provided spritz bottles to keep guests cool.
In 2011, Gilt City, the event-focused arm of parent company Gilt Groupe, celebrated launching in its ninth city with a garden party in Washington, where natural cosmetics company Lush provided spritz bottles to keep guests cool.
Photo: Tony Brown/imijphoto.com for BizBash
For a luxe shaded environment at a recent pool party, the team at Swank Productions kept the decor streamlined with a mostly white color palette, mirrored furnishings, and plenty of sheer draping.
For a luxe shaded environment at a recent pool party, the team at Swank Productions kept the decor streamlined with a mostly white color palette, mirrored furnishings, and plenty of sheer draping.
Photo: Courtesy of Swank Productions
As part of Colgate's White Beauty Bar event in Los Angeles, Skintimate treated attendees to a self-serve sorbet station.
As part of Colgate's White Beauty Bar event in Los Angeles, Skintimate treated attendees to a self-serve sorbet station.
Photo: Glenn Lipton
Guests at Stella McCartney's 2011 spring preview scooped up shaved ice by People's Pops in New York.
Guests at Stella McCartney's 2011 spring preview scooped up shaved ice by People's Pops in New York.
Photo: Andrew H. Walker/WireImage for Stella McCartney
The Do Lab's central art piece at Coachella took on an ombré look this year, in colors that seemed to evoke desert flowers. The structures provided shade in the sweltering daylight hours, and they served as a meeting point and a stage for performances that included the work of Lucent Dossier.
The Do Lab's central art piece at Coachella took on an ombré look this year, in colors that seemed to evoke desert flowers. The structures provided shade in the sweltering daylight hours, and they served as a meeting point and a stage for performances that included the work of Lucent Dossier.
Photo: Melissa Iris Garcia for BizBash
Guests at the Lacoste Live pool party during Coachella in 2012 could cool off with snow cones at a station provided by sponsor Fiji Water.
Guests at the Lacoste Live pool party during Coachella in 2012 could cool off with snow cones at a station provided by sponsor Fiji Water.
Photo: Joe Scarnici/Getty Images
Inflate USA's line of inflatable structures for events includes more than 30 different sizes and shapes, such as the Luna, designed to act as a portable bar area, and the Trident, a massive tent structure designed for concerts and expos that can be set up in less than five hours.
Inflate USA's line of inflatable structures for events includes more than 30 different sizes and shapes, such as the Luna, designed to act as a portable bar area, and the Trident, a massive tent structure designed for concerts and expos that can be set up in less than five hours.
Photo: Courtesy of Inflate USA
To build buzz around its summer tour series, Sunglass Hut hosted a block party in June 2012. Produced by Relevent's Tony Berger, the early evening event spanned an entire West Village block in New York and included a pool built on the sidewalk. As a way to spark interaction, guests received permanent markers to sign the wooden deck surrounding the water.
To build buzz around its summer tour series, Sunglass Hut hosted a block party in June 2012. Produced by Relevent's Tony Berger, the early evening event spanned an entire West Village block in New York and included a pool built on the sidewalk. As a way to spark interaction, guests received permanent markers to sign the wooden deck surrounding the water.
Photo: Sara Jaye Weiss
At the 2012 Food & Wine Classic in Aspen, Colorado, presenting sponsor Belvedere offered refreshing beverages made with the brand's Lemon Tea vodka, including the Lemon Tea Classic Punch, a drink that featured sherbet, black tea, and a mint sprig garnish.
At the 2012 Food & Wine Classic in Aspen, Colorado, presenting sponsor Belvedere offered refreshing beverages made with the brand's Lemon Tea vodka, including the Lemon Tea Classic Punch, a drink that featured sherbet, black tea, and a mint sprig garnish.
Photo: Aubree Dallas for Belvedere Vodka
TEDActive guests scooped up logo water bottles upon their arrival that served as giveaways, as well as a way to stay hydrated without the use of disposable plastic bottles. Hydration stations allowed guests to fill up easily and as often as they liked.
TEDActive guests scooped up logo water bottles upon their arrival that served as giveaways, as well as a way to stay hydrated without the use of disposable plastic bottles. Hydration stations allowed guests to fill up easily and as often as they liked.
Photo: Marla Aufmuth
Relief From High-Heel Suffering
Relief From High-Heel Suffering

After a long Oscar night, host Seth MacFarlane's official after-party included a station from Tkees, which encouraged guests to check their heels (similar to the way they would at a coat check) and pick up a pair of flip-flops—in gold, appropriate to the occasion.

Photo: Alesandra Dubin/BizBash
Shelter From Rain
Shelter From Rain

Guests arriving at USA Network's event atop the High Line in New York last summer found a receiving line of umbrella-wielding staffers, who provided shelter all the way to the entrance of the covered bash.

Photo: David X Prutting/BFAnyc.com
Sun Protection at the Ready
Sun Protection at the Ready

At Lacoste's Coachella pool party in the blazing desert sun, cigarette-style girls, clad in Lacoste gear, passed Kiel's sun-protection products.

Photo: Joe Scarnici/Getty Images for Lacoste
Wet Weather Accessories
Wet Weather Accessories

When the weather unexpectedly turned sour at South by Southwest this year, ponchos from Warner Brothers served as protection from the rain as well as an opportunity to promote CW television series Arrow.

Photo: Courtesy of Warner Brothers Entertainment Inc. All Rights Reserved
Relaxing Hammocks
Relaxing Hammocks

Bonnaroo attendees could relax in hammocks and enter to win V.I.P. passes in the "Great State Lounge" hosted by State Farm. The insurance company also provided what it called "Bonnaroo Roadside Assistance"—free services such as help with flat tires and dead batteries.

Photo: Erika Goldring
Yoga Sessions
Yoga Sessions

At the WWD Beauty C.E.O. Summit in Palm Beach, yoga on branded mats on the lawn allowed guests to relax and unwind.

Photo: Sonja Garnitschnig
Hair Services for Grubby Festival-Goers
Hair Services for Grubby Festival-Goers

More than 80,000 people traveled to a remote 700-acre farm in Tennessee June 7 to 10 for the Bonnaroo Music & Arts Festival. Knowing the attendees would be outside day and night listening music on multiple stages, brands such as Garnier Fructis provided practical services such as free hair-washing and styling in a 40- by 40-foot air-conditioned tent.

Photo: Erika Goldring
Hand Wipes and Toothpicks
Hand Wipes and Toothpicks

Things tend to get messy at food festivals, tastings, and other events with lots of grub, so Delta provided toothpicks, hand wipes, and mints at the 2010 New York City Wine & Food Festival, a smart way to get the brand in front of attendees.

Photo: Anna Sekula/BizBash
Convenient Transportation
Convenient Transportation

During Upfront Week in New York last year, Turner Broadcasting held back-to-back late-night events and, to help transport guests from the Adult Swim party to the shindig for TruTV, provided a fleet of pedicabs offering free rides.

Photo: Anna Sekula/BizBash
Custom Fragrance Gifts
Custom Fragrance Gifts

For a recent press event in Los Angeles, Paul Frank brought Starring Fragrances for a station that gave guests the chance to take home custom fragrances, made on the spot according to their individual tastes.

Photo: Jordan Strauss/Invision for Saban Brands/AP Images
Easy, Stylish Phone-Charging Access
Easy, Stylish Phone-Charging Access

At the FN C.E.O. Summit in Miami, guests could charge their smartphones in a luxe lounge—a stylish, discreet solution to manage the task that everyone wants as a convenience at events. The centerpieces during the education sessions were framed instructions on how to reference the summit on social media and log on to the hotel's Wi-Fi network.

Photo: Javier Sanchez
Flip-Flop Takeaways
Flip-Flop Takeaways

MSNBC also had a flip-flop station at its White House Correspondents' Association Dinner after-party, providing relief for folks who had been on their feet all evening.

Photo: Beth Kormanik/BizBash
Organizers of the C2-MTL conference experiment with ideas—from spaces for delegates to relax between sessions (pictured), to speaker introductions and ways to involve attendees.
Organizers of the C2-MTL conference experiment with ideas—from spaces for delegates to relax between sessions (pictured), to speaker introductions and ways to involve attendees.
Photo: Karel Chladek
Send Tribute Souvenirs
Send Tribute Souvenirs

For the New York Yankees 2014 Homecoming Dinner honoring Mariano Rivera, Chris Koch, and Andy Pettitte, invitations arrived with all three honorees spotlighted in the form of custom baseball cards.

Photo: Andrew Martin for BizBash
(Pictured, left to right) Thom Singer, Leslie Weekes, and Kelly Woo
(Pictured, left to right) Thom Singer, Leslie Weekes, and Kelly Woo
Photos: Courtesy of Thom Singer, Michelle Lindsay Photography (Weekes), Courtesy of Kelly Woo
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