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The Perfect Event

January 7, 2014
Will Pantone's color of 2014—Radiant Orchid—be the most overrated trend? Are industry professionals underestimating the value of live Twitter feeds?
Will Pantone's color of 2014—Radiant Orchid—be the most overrated trend? Are industry professionals underestimating the value of live Twitter feeds?
Photos: Allan Zepeda Photography (left), Mitra Sorrells/BizBash (right)
Event planners boarded up the exterior of Long View Gallery with pallets and faux brick to create a speakeasy feel. A sign next to the door read: 'Closed for violation of the National Prohibition Act by the order of the United States District Court.' Event security wore mafia-style fedoras to complete the scene.
Event planners boarded up the exterior of Long View Gallery with pallets and faux brick to create a speakeasy feel. A sign next to the door read: "Closed for violation of the National Prohibition Act by the order of the United States District Court." Event security wore mafia-style fedoras to complete the scene.
Photo: Rodney Bailey/EventPhotojournalism.com
Black and gold accents highlighted another full bar, and a birdcage containing a crystal chandelier hung overhead, adding another on-theme element.
Black and gold accents highlighted another full bar, and a birdcage containing a crystal chandelier hung overhead, adding another on-theme element.
Photo: Rodney Bailey/EventPhotojournalism.com
Another custom bar had rows of oversize crystals across its front.
Another custom bar had rows of oversize crystals across its front.
Photo: Rodney Bailey/EventPhotojournalism.com
In the tent, a rustic bar served bourbon and Scotch.
In the tent, a rustic bar served bourbon and Scotch.
Photo: Rodney Bailey/EventPhotojournalism.com
At the entry, a partial wall featured a complex Art Deco pattern surrounding the host company's name.
At the entry, a partial wall featured a complex Art Deco pattern surrounding the host company's name.
Photo: Rodney Bailey/EventPhotojournalism.com
The space was divided into three areas that had their own design themes. One featured black and white furniture, crystal chandeliers, and strings of pearls.
The space was divided into three areas that had their own design themes. One featured black and white furniture, crystal chandeliers, and strings of pearls.
Photo: Rodney Bailey/EventPhotojournalism.com
The downstairs space was decorated in tones of gold and black, used to effect in the draped walls. Seating vignettes included chesterfield sofas and black wing chairs.
The downstairs space was decorated in tones of gold and black, used to effect in the draped walls. Seating vignettes included chesterfield sofas and black wing chairs.
Photo: Rodney Bailey/EventPhotojournalism.com
Roving card dealers dressed in flapper costumes presided over games of blackjack and poker using custom chips—actually chocolate coins—with the company logo.
Roving card dealers dressed in flapper costumes presided over games of blackjack and poker using custom chips—actually chocolate coins—with the company logo.
Photo: Rodney Bailey/EventPhotojournalism.com
Servers from Oysters XO roved the grounds shucking oysters for guests. The uniform, complete with pageboys and suspenders, was meant to evoke the scene around a New York City dock.
Servers from Oysters XO roved the grounds shucking oysters for guests. The uniform, complete with pageboys and suspenders, was meant to evoke the scene around a New York City dock.
Photo: Rodney Bailey/EventPhotojournalism.com
A deconstructed Caesar salad was served by the glass. The stiff romaine leaves mimicked the look of a flapper's feather headdress. Other bites at the event included wasabi deviled eggs, candied bacon, and a 'bees knees' cheese station.
A deconstructed Caesar salad was served by the glass. The stiff romaine leaves mimicked the look of a flapper's feather headdress. Other bites at the event included wasabi deviled eggs, candied bacon, and a "bees knees" cheese station.
Photo: Rodney Bailey/EventPhotojournalism.com
A DJ from Washington Talent Agency spun music from Pink Martini—and offered guests a shot of Maker's Mark. An old-fashioned mail drop collected entries for a drawing to win a bottle of locally made Green Hat Gin.
A DJ from Washington Talent Agency spun music from Pink Martini—and offered guests a shot of Maker's Mark. An old-fashioned mail drop collected entries for a drawing to win a bottle of locally made Green Hat Gin.
Photo: Rodney Bailey/EventPhotojournalism.com
Relief From High-Heel Suffering
Relief From High-Heel Suffering

After a long Oscar night, host Seth MacFarlane's official after-party included a station from Tkees, which encouraged guests to check their heels (similar to the way they would at a coat check) and pick up a pair of flip-flops—in gold, appropriate to the occasion.

Photo: Alesandra Dubin/BizBash
Shelter From Rain
Shelter From Rain

Guests arriving at USA Network's event atop the High Line in New York last summer found a receiving line of umbrella-wielding staffers, who provided shelter all the way to the entrance of the covered bash.

Photo: David X Prutting/BFAnyc.com
Sun Protection at the Ready
Sun Protection at the Ready

At Lacoste's Coachella pool party in the blazing desert sun, cigarette-style girls, clad in Lacoste gear, passed Kiel's sun-protection products.

Photo: Joe Scarnici/Getty Images for Lacoste
Wet Weather Accessories
Wet Weather Accessories

When the weather unexpectedly turned sour at South by Southwest this year, ponchos from Warner Brothers served as protection from the rain as well as an opportunity to promote CW television series Arrow.

Photo: Courtesy of Warner Brothers Entertainment Inc. All Rights Reserved
Relaxing Hammocks
Relaxing Hammocks

Bonnaroo attendees could relax in hammocks and enter to win V.I.P. passes in the "Great State Lounge" hosted by State Farm. The insurance company also provided what it called "Bonnaroo Roadside Assistance"—free services such as help with flat tires and dead batteries.

Photo: Erika Goldring
Yoga Sessions
Yoga Sessions

At the WWD Beauty C.E.O. Summit in Palm Beach, yoga on branded mats on the lawn allowed guests to relax and unwind.

Photo: Sonja Garnitschnig
Hair Services for Grubby Festival-Goers
Hair Services for Grubby Festival-Goers

More than 80,000 people traveled to a remote 700-acre farm in Tennessee June 7 to 10 for the Bonnaroo Music & Arts Festival. Knowing the attendees would be outside day and night listening music on multiple stages, brands such as Garnier Fructis provided practical services such as free hair-washing and styling in a 40- by 40-foot air-conditioned tent.

Photo: Erika Goldring
Hand Wipes and Toothpicks
Hand Wipes and Toothpicks

Things tend to get messy at food festivals, tastings, and other events with lots of grub, so Delta provided toothpicks, hand wipes, and mints at the 2010 New York City Wine & Food Festival, a smart way to get the brand in front of attendees.

Photo: Anna Sekula/BizBash
Convenient Transportation
Convenient Transportation

During Upfront Week in New York last year, Turner Broadcasting held back-to-back late-night events and, to help transport guests from the Adult Swim party to the shindig for TruTV, provided a fleet of pedicabs offering free rides.

Photo: Anna Sekula/BizBash
Custom Fragrance Gifts
Custom Fragrance Gifts

For a recent press event in Los Angeles, Paul Frank brought Starring Fragrances for a station that gave guests the chance to take home custom fragrances, made on the spot according to their individual tastes.

Photo: Jordan Strauss/Invision for Saban Brands/AP Images
Easy, Stylish Phone-Charging Access
Easy, Stylish Phone-Charging Access

At the FN C.E.O. Summit in Miami, guests could charge their smartphones in a luxe lounge—a stylish, discreet solution to manage the task that everyone wants as a convenience at events. The centerpieces during the education sessions were framed instructions on how to reference the summit on social media and log on to the hotel's Wi-Fi network.

Photo: Javier Sanchez
Flip-Flop Takeaways
Flip-Flop Takeaways

MSNBC also had a flip-flop station at its White House Correspondents' Association Dinner after-party, providing relief for folks who had been on their feet all evening.

Photo: Beth Kormanik/BizBash
Washington’s Shakespeare Theater Company and Harman Center for the Arts honored artistic director Michael Kahn’s 25th anniversary with the company in 2011 with dinner and dancing at the National Building Museum. Purple, pink, and gold uplighting from Atmosphere Lighting accented the decor at the museum.
Washington’s Shakespeare Theater Company and Harman Center for the Arts honored artistic director Michael Kahn’s 25th anniversary with the company in 2011 with dinner and dancing at the National Building Museum. Purple, pink, and gold uplighting from Atmosphere Lighting accented the decor at the museum.
Photo: Tony Brown/imijphoto.com
In October, Allium at the Four Seasons Chicago hosted a 'Go Pink' fund-raiser for the Lynn Sage Foundation. In keeping with the signature shade of breast cancer awareness, all snacks and drinks had a rosy hue. Even the deviled eggs, made with beets, turned pink.
In October, Allium at the Four Seasons Chicago hosted a "Go Pink" fund-raiser for the Lynn Sage Foundation. In keeping with the signature shade of breast cancer awareness, all snacks and drinks had a rosy hue. Even the deviled eggs, made with beets, turned pink.
Photo: Myranda Zarlengo
For the after-party at Macy’s Glamorama event in Los Angeles in 2010, guests entered through a pink-lit walkway with an illuminated sign bearing the event’s name.
For the after-party at Macy’s Glamorama event in Los Angeles in 2010, guests entered through a pink-lit walkway with an illuminated sign bearing the event’s name.
Photo: Rebecca Sapp/WireImage
For Barbie’s 50th anniversary in 2009, Mattel tapped Colin Cowie to plan a party at a beach house in Malibu. Guests picked up signature drinks such as Barbie Doll-icious, Strawberry Blonde, and It's a Pink Thing from a glowing hot pink bar.
For Barbie’s 50th anniversary in 2009, Mattel tapped Colin Cowie to plan a party at a beach house in Malibu. Guests picked up signature drinks such as Barbie Doll-icious, Strawberry Blonde, and It's a Pink Thing from a glowing hot pink bar.
Photo: Line 8 Photography. All right reserved.
BlackBerry put on a rosy-hued party to show off the new pink BlackBerry Pearl in New York in 2008. Taking full advantage of the building's large, high-resolution video wall, the production team created a kaleidoscope of fuchsia graphics that played throughout the night.
BlackBerry put on a rosy-hued party to show off the new pink BlackBerry Pearl in New York in 2008. Taking full advantage of the building's large, high-resolution video wall, the production team created a kaleidoscope of fuchsia graphics that played throughout the night.
Photo: Alison Whittington/BizBash
When Google launched online shopping portal Boutiques.com in 2010, the company articulated different fashion genres through six thematic vignettes inside Skylight Soho in New York. The 'edgy' boutique room featured a mirrored weblike backdrop, and long fluorescent tube lights emitted a purple glow.
When Google launched online shopping portal Boutiques.com in 2010, the company articulated different fashion genres through six thematic vignettes inside Skylight Soho in New York. The "edgy" boutique room featured a mirrored weblike backdrop, and long fluorescent tube lights emitted a purple glow.
Photo: Allan Zepeda Photography
The National Symphony Orchestra’s season opening ball in 2009 featured a reception tent bathed in a lilac-hued geometric light pattern.
The National Symphony Orchestra’s season opening ball in 2009 featured a reception tent bathed in a lilac-hued geometric light pattern.
Photo: Tony Brown/imijphoto.com for BizBash
An ice curtain with purple flowers divided the reception and dining areas at the Royal Conservatory of Music’s annual gala in Toronto in 2008.
An ice curtain with purple flowers divided the reception and dining areas at the Royal Conservatory of Music’s annual gala in Toronto in 2008.
Photo: Erin Letson/BizBash
At last year's premiere screening party in Chicago for VH1 reality show House of Consignment, a candy bar held pink-and-purple goodies.
At last year's premiere screening party in Chicago for VH1 reality show House of Consignment, a candy bar held pink-and-purple goodies.
Photo: Lorenzo Tassone
At a party during Roth Capital Partners’ 23rd annual O.C. Conference at the Ritz Carlton Laguna Niguel, a palette of teal, purple, and black was accented with fuchsia flowers.
At a party during Roth Capital Partners’ 23rd annual O.C. Conference at the Ritz Carlton Laguna Niguel, a palette of teal, purple, and black was accented with fuchsia flowers.
Photo: Nadine Froger Photography
Travel & Leisure honored its World’s Best Awards winners in July at New York’s Center548, where the walls and ceilings of the all-white venue were awash in vibrant purple lighting.
Travel & Leisure honored its World’s Best Awards winners in July at New York’s Center548, where the walls and ceilings of the all-white venue were awash in vibrant purple lighting.
Photo: Lauren Matthews/BizBash
For The Oprah Winfrey Show’s wrap party, held in 2011 in Chicago, designer Colin Cowie used shades of purple, lavender, and lilac to transform the Four Season Hotel’s ballroom
For The Oprah Winfrey Show’s wrap party, held in 2011 in Chicago, designer Colin Cowie used shades of purple, lavender, and lilac to transform the Four Season Hotel’s ballroom
Photo: Colin Miller
For the fifth annual “Artrageous” benefit in 2010 at the Smithsonian American Art Museum, the courtyard was lit up in pink and purple.
For the fifth annual “Artrageous” benefit in 2010 at the Smithsonian American Art Museum, the courtyard was lit up in pink and purple.
Photo: Tony Brown/imijphoto.com
At the “Artrageous” benefit’s sit-down dinner, the pink and purple color scheme extended to the orchid centerpieces.
At the “Artrageous” benefit’s sit-down dinner, the pink and purple color scheme extended to the orchid centerpieces.
Photo: Tony Brown/imijphoto.com
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