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Ideas

November 26, 2014
Vincent Drolet of Circo de Bakuza wanted to create a buffer zone between the real world and the event's surreal setting. At the entrance, guests walked through a curtain and were greeted with a projection of an eye that opened and closed. 'We wanted to give them the feeling of walking into a cloud,' said Drolet.
Vincent Drolet of Circo de Bakuza wanted to create a buffer zone between the real world and the event's surreal setting. At the entrance, guests walked through a curtain and were greeted with a projection of an eye that opened and closed. "We wanted to give them the feeling of walking into a cloud," said Drolet.
Photo: Courtesy of Bell
On September 5, Target hosted a private party for V.I.P.s to preview the Shops at Target pop-up inside Highline Stages. Just past the entrance, a three-dimensional frame resembling the outline of a building served as the step-and-repeat.
On September 5, Target hosted a private party for V.I.P.s to preview the Shops at Target pop-up inside Highline Stages. Just past the entrance, a three-dimensional frame resembling the outline of a building served as the step-and-repeat.
Photo: Nilaya Sabnis
Dubbed 'Paparazzi,' the installation at the entrance of Performa's opening-night benefit put a swarm of 45 fake photographers on a red carpet.
Dubbed "Paparazzi," the installation at the entrance of Performa's opening-night benefit put a swarm of 45 fake photographers on a red carpet.
Photo: Jeeyun Lee for BizBash
At the reception desk facing the elevator, three 'judges' scored guests as they arrived.
At the reception desk facing the elevator, three "judges" scored guests as they arrived.
Photo: Victor Castro
At the Zing vodka launch, the press wall took the form of a hedge with 2,000 roses spelling out the brand's name.
At the Zing vodka launch, the press wall took the form of a hedge with 2,000 roses spelling out the brand's name.
Photo: Sean Twomey/2me Studios
The custom slide led guests down Venue One's parking ramp and into the building's lower level. Event Creative's crew built the slide the night before the iBall, and then took it apart and rebuilt it on the day of the event.
The custom slide led guests down Venue One's parking ramp and into the building's lower level. Event Creative's crew built the slide the night before the iBall, and then took it apart and rebuilt it on the day of the event.
Photo: Mark Ballogg for Event Creative
The entryway for the New York event was a tunnel filled with smoke, projections, and audio. The sounds and images playing were of frustrated smartphone users, designed to contrast the setting inside.
The entryway for the New York event was a tunnel filled with smoke, projections, and audio. The sounds and images playing were of frustrated smartphone users, designed to contrast the setting inside.
Photo: Line 8 Photography
5. Make Staffers Wear It
5. Make Staffers Wear It
Staffers are a common sight at events, and some event producers have put hashtags on the outfits worn by greeters, caterwaiters, or even hosts. In February, the South Beach Wine & Food Festival advertised its official Twitter phrase on the T-shirts worn by participating chefs like Rocco DiSpirito.
Photo: Elizabeth Renfrow for BizBash
7. Place It at Entry Points
7. Place It at Entry Points
Just as common as a red carpet are the rope-and-stanchion barricades that denote an entrance or V.I.P. area. Among the ways the Art Gallery of Ontario displayed the hashtag for its annual Massive Party fund-raiser on April 19, was the use of small signs placed atop stanchions.
Photo: Emma McIntyre for BizBash
11. Make It the Focal Point
11. Make It the Focal Point
Not every event has a stage, but any eye-catching area can be a smart spot to place a hashtag. That was the case with the June 5 release party for the Project X Xtended Cut DVD in Los Angeles. Produced by the Visionary Group, the backyard-bash-style affair for Warner Brothers and Break Media included an 18- by 10-foot pool, which had a banner marked with the event name and hashtag sitting at the bottom.
Photo: Mark Davis
12. Print It on Functional Items
12. Print It on Functional Items
A more subtle approach is to use the hashtag on the cocktail napkins. The organizers of Travel & Leisure's first Social Media in Travel & Tourism Awards (the Smittys) in New York on June 7 made sure attendees saw the hashtag when grabbing a bite from a passing waiter or when taking a cocktail from the bar.
Photo: Anna Sekula/BizBash
6. Put Them Where Guests Are Likely to Linger
6. Put Them Where Guests Are Likely to Linger
Hashtags get noticed in places where guests spend much of their time on event day—and where they have physical space and incentive to hang out. Certainly, a photo activation is a compelling incentive: Evian's photo activation at the South Beach Wine & Food Festival in Miami put a hashtag right above the action, where it was sure to make its way online.
Photo: Elizabeth Renfrow for BizBash
11. Make It Edible
11. Make It Edible
Putting hashtags on food isn't just a tasty idea—it's Instagram bait to boot. An event invitation to the Time Warner Cable Studios pop-up in New York before the Super Bowl came with a hashtag printed right on top of a cake.
Photo: Carolyn Curtis/BizBash
PopChips at Pitchfork
PopChips at Pitchfork

With the hashtag #PopChipsToTheRescue, PopChips sponsored a so-called "rescue hut." Supplied by Tuff Shed, the activation was stocked with items that festivalgoers often need, including cell phone chargers. There were also games, a relaxation area, and an oversize prop frame that guests could use for photos. After the festival, PopChips worked with Habitat for Humanity to donate the hut to the Chicago community.

Photo: Barry Brecheisen for BizBash
Samsung at Lollapalooza
Samsung at Lollapalooza

Lollapalooza brought 300,000 fans and 130 music acts to Grant Park in Chicago from August 2 to 4, and brands vied to get in front of the throngs of media, music fans, and tastemakers. At the "Samsung Galaxy Experience," Samsung offered henna tattoos on festival grounds. Guests could pick a design from photos displayed on the Galaxy S 4 and Galaxy Note 8.0. At another station, flower wreaths were available.

Photo: Barry Brecheisen for BizBash
Heineken's Dome at the Coachella Valley Music and Arts Festival
Heineken's Dome at the Coachella Valley Music and Arts Festival

Never mind the skeptics who said Goldenvoice's Coachella Valley Music and Arts Festival had overstepped when it made the move to two identical weekends last year. The event returned to the Southern California desert in April with blazing buzz. About 80,000 people a day came to the massive event, and brands followed. Heineken's sponsorship activation included cold storage for cases of festivalgoers' beer, which was tracked using a fingerprint scan and kept cold until guests were ready to imbibe. V Squared Labs also created the visuals for the brand's dome on the festival grounds.

Photo: Slade Smith/Courtesy of Corso Communications
ShopBazaar.com Coachella Party
ShopBazaar.com Coachella Party

Harper’s Bazaar brought the ShopBazaar pop-up boutique to the desert. Throughout the festival's first weekend, the event took over the Jonathan Adler–designed Parker Palm Springs hotel. Former Elle event chief Caitlin Weiskopf oversaw the event. "All purchases were made on ShopBazaar.com at the MacBooks or iPads in the pop-up, and guests could walk away with clothes to wear to the show that day," Weiskopf said.

Photo: John Sciulli/Getty Images for Harper's BAZAAR
Lacoste Live Desert Pool Party at Coachella
Lacoste Live Desert Pool Party at Coachella

Back for its fourth year at Coachella was Lacoste, which brought its Lacoste Live Desert Pool Party to a private estate near the festival grounds with production by Made With Elastic. The event included an activity/art installation that invited guests to shoot paint-covered tennis balls at a massive polo shirt called “Polo Gigante.” Beta Creative was behind the setup.

Photo: Joe Scarnici/Getty Images for LACOSTE
Lacoste Live Desert Pool Party at Coachella
Lacoste Live Desert Pool Party at Coachella

For right-on-trend festival looks, a flower crown station allowed guests to pick up garlands to wear on the spot—in exchange for a posting on social media.

Photo: Joe Scarnici/Getty Images for LACOSTE
H&M Coachella Party
H&M Coachella Party

For the fourth consecutive year, H&M was an official sponsor of the festival, but it expanded its presence this year from the festival's polo-field grounds to the 40-acre Merv Griffin Estate. More than 300 guests came for performances by Santigold, DJ Michelle Pesce, and others. Sleek signage in foliage and hedging served as chic, branded photo backdrops for celebrity arrivals.

Photo: Michael Kovac/Getty Images for H&M
Ford at Bonnaroo
Ford at Bonnaroo

More than 80,000 music lovers gathered at the Bonnaroo Music & Arts Festival on a 700-acre farm in Manchester, Tennessee, from June 13 to 17. In the spirit of garage rock, Ford erected a garage in the middle of the festival for its Fiesta Garage. Bands like Maps & Atlases and the Rubens performed while attendees lounged in mismatched armchairs. Also available were free customized T-shirts, iPads to browse the Internet, and a photo booth station.

Photo: Nadia Chaudhury/BizBash
Instagram at Bonnaroo
Instagram at Bonnaroo

Selected Instagram photos with the #Bonnaroo hashtag were displayed on the sides of the two main stages between sets. Instagrammers were also encouraged to submit their photos for the official fan documentary, True Roo: Fan Faces of Bonnaroo, by tagging #TrueRoo.

Photo: Nadia Chaudhury/BizBash
Adult Swim at Bonnaroo
Adult Swim at Bonnaroo

The planetarium, shaped like a character from an Adult Swim show, offered screenings of the channel's content as well as celestial graphics. Adult Swim also sponsored fireworks after headliner Jack Johnson's performance.

Photo: Nadia Chaudhury/BizBash
Adult Swim at Bonnaroo
Adult Swim at Bonnaroo

The Pageant of the Cosmos offered carnival games with an Adult Swim–inspired twist. For "Balloonicorn in Space," participants donned a unicorn hat and had to pop as many overhead balloons as they could.

Photo: Nadia Chaudhury/BizBash
Hostess at Pitchfork
Hostess at Pitchfork

This year's Pitchfork Music Festival drew some 50,000 guests to Chicago's Union Park July 19 to 21. As part of the Twinkie marketing campaign that it has dubbed the "sweetest comeback in the history of ever," Hostess brought in a bright red food truck that doled out the recently relaunched treats. By the truck, guests could pose with a plush "Twinkie the Kid" and play a game of bags on a board that read: "Feed Your Cakeface."

Photo: Barry Brecheisen for BizBash
Vans at Pitchfork
Vans at Pitchfork

Playing off its "Off the Wall" tagline, Vans had a painter create portraits of festivalgoers. The paintings hung on a temporary wall on festival grounds and will be auctioned off at future Goose Island Brewery events. Proceeds will benefit the 606, a local park and trail system set to launch in the fall.

Photo: Barry Brecheisen for BizBash
ZipCar at Pitchfork
ZipCar at Pitchfork

ZipCar recently partnered with the Chicago Loop Alliance on a pop-up art activation called "Fueling Local Art." At the festival, guests could watch local artist George Berlin treat the car like a canvas; after the event, the vehicle was washed off and returned to the local fleet of ZipCar vehicles.

Photo: Barry Brecheisen for BizBash
Starbucks Iced Coffee at the It's so Miami Lounge
Starbucks Iced Coffee at the It's so Miami Lounge

BMF Media Group returned to the Hard Rock Hotel to host the "It's so Miami Lounge" throughout Lollapalooza weekend. Starbucks hosted its first Lollapalooza activation this year at the lounge. The suite offered oversize chess and Connect Four games, plus small café tables stocked with buckets of bottled iced coffee.

Photo: Barry Brecheisen for BizBash
UrbanDaddy and Mini Cooper at Lollapalooza
UrbanDaddy and Mini Cooper at Lollapalooza

UrbanDaddy and Mini Cooper partnered to launch "Mini Night Out," which debuted at Lollapalooza. Through the campaign, guests could reserve a ride in the new Mini Paceman on Friday and Saturday for a "nightlife adventure," which included stops at Lollapalooza parties around town. Media, local influencers, and festival bands such as Imagine Dragons (pictured) sampled the service, which left from the Hard Rock Hotel.

Photo: Courtesy of UrbanDaddy and MINI Cooper
Fiji Water and Gilt City's Better-Than-Backstage Rooftop Pool Party
Fiji Water and Gilt City's Better-Than-Backstage Rooftop Pool Party

On Saturday of Lollapalooza weekend, Fiji Water and Gilt City hosted the Better-Than-Backstage Rooftop Pool Party. Treats included snow cones made with Fiji Water. The event's main feature is an intimate performance from a Lollapalooza act, and this year's event offered live music from MS MR.

Photo: Daniel Boczarski/Getty Images
Glad and Keep America Beautiful at SXSW
Glad and Keep America Beautiful at SXSW

The 2013 South by Southwest music, film, and technology festival wrapped March 17, with an estimated 150,000 people turning out for all or part of the 10-day event in Austin, Texas. Plastic housewares brand Glad and Keep America Beautiful partnered to provide 13 trash, compost, and recycling areas, diverting much of the festival's waste. Adding another layer to the activation, artist Jason Mercier created a mural of America made from SXSW trash, with digital prints of the artwork available for download.

Photo: Alexis Black
USA Network's SXSW Promotion
USA Network's SXSW Promotion

USA Network used a new "video paint" technology to promote its original drama series Graceland. Attendees were invited to a pop-up location in downtown Austin's busy bar strip, where they could use a digital paint-brush roller to project Graceland images on the walls of buildings.

Photo: Courtesy of USA Network
Asos Music Lounge at SXSW
Asos Music Lounge at SXSW

For those who wanted a permanent souvenir of SXSW, the Asos Music Lounge included an on-site tattoo artist for V.I.P. guests. The three-day music venue and restaurant was presented by the British fashion online retailer at the Cedar Door Bar & Grill.

Photo: Rodrigo Gaya/World Red Eye
Limelight's "Smash It" Station
Limelight's 'Smash It' Station

Chicago-based caterer Limelight's "Smash It" station offers assorted homemade chocolate bark in flavors such as dark chocolate with dried cherries. Mallets next to the sweets let guests "smash" off a snack-size piece of the bark.

Photo: Erika DuFour Photography
StubHub "Let Your Fan Out" Competition
StubHub 'Let Your Fan Out' Competition

For its "Let Your Fan Out" Campaign, online ticket marketplace StubHub invited seven finalists from a video contest to participate in a sports-minded live game show on November 12 at L.A. Live's Microsoft Square. Airbrush tattoos offered to fans attending the event matched the campaign messaging.

Photo: Doug Williams
The opening-night party had a 'Welcome to Wonderland' theme and featured thematic tents on the resort's Tranquillo lawn. Within the tents, guests found snacks and plush lounge areas.
The opening-night party had a "Welcome to Wonderland" theme and featured thematic tents on the resort's Tranquillo lawn. Within the tents, guests found snacks and plush lounge areas.
Photo: Dorian Patrick/C10 Studios
One of the lounge settings was inspired by the Caterpillar character, with silky green seating and oversize images of mushrooms.
One of the lounge settings was inspired by the Caterpillar character, with silky green seating and oversize images of mushrooms.
Photo: Dave Noonan/C10 Studios
Attendees received thematic turn down gifts, including Alice in Wonderland-inspired sweets and pajama tops with designs that resembled the event's branding. Guests stayed at the conference's venue, the Four Seasons Resort Orlando at Walt Disney World.
Attendees received thematic turn down gifts, including Alice in Wonderland-inspired sweets and pajama tops with designs that resembled the event's branding. Guests stayed at the conference's venue, the Four Seasons Resort Orlando at Walt Disney World.
Photo: Jennifer Domenick
The event featured a record number of speakers this year: 52 in total. The stage was set with a lush floral design that provided a snapshot of the luxury-wedding industry.
The event featured a record number of speakers this year: 52 in total. The stage was set with a lush floral design that provided a snapshot of the luxury-wedding industry.
Photo: Garrett Nudd
The event's educational component focused on trends in the luxury wedding industry. After lunch on the third day, The Grand Bevy hosted an interactive mixology session. Guests learned about gin, then divided into teams to compete to create the afternoon's best cocktail.
The event's educational component focused on trends in the luxury wedding industry. After lunch on the third day, The Grand Bevy hosted an interactive mixology session. Guests learned about gin, then divided into teams to compete to create the afternoon's best cocktail.
Photo: Dorian Patrick/C10 Studios
Planners aimed to incorporate plenty of 'surprise and delight' into the event throughout its run. One such surprise was announcing to the conference's 350 attendees that they were 'going to Disneyworld' after the second day of programming. Confetti fell, glittery mouse ears were distributed, and Disney characters appeared to amp up the excitement before guests headed to the Magic Kingdom to take in Mickey's Very Merry Christmas Party.
Planners aimed to incorporate plenty of "surprise and delight" into the event throughout its run. One such surprise was announcing to the conference's 350 attendees that they were "going to Disneyworld" after the second day of programming. Confetti fell, glittery mouse ears were distributed, and Disney characters appeared to amp up the excitement before guests headed to the Magic Kingdom to take in Mickey's Very Merry Christmas Party.
Photo: Jennifer Domenick
The 14-piece Main Street Philharmonic Marching Band also appeared in the Four Seasons' ballroom as part of the surprise announcement. Planners worked with the teams from Disney's Fairy Tale Weddings and Disney Entertainment Group to plan the surprise entertainment, which also included a 'boy band tribute' from the Main Street Dapper Dan Barbershop Quartet.
The 14-piece Main Street Philharmonic Marching Band also appeared in the Four Seasons' ballroom as part of the surprise announcement. Planners worked with the teams from Disney's Fairy Tale Weddings and Disney Entertainment Group to plan the surprise entertainment, which also included a "boy band tribute" from the Main Street Dapper Dan Barbershop Quartet.
Photo: Laura Decarlo
During breaks, guests were treated to inventive snacks. During a 'Lemonade Break,' a cart doled out lemon sorbet, key lime gelato, citrus-cheese popovers, Meyer-lemon mascarpone in savory cones, and marinated strawberries.
During breaks, guests were treated to inventive snacks. During a "Lemonade Break," a cart doled out lemon sorbet, key lime gelato, citrus-cheese popovers, Meyer-lemon mascarpone in savory cones, and marinated strawberries.
Photo: Joel Callaway/C10 Studios
A picnic-style lunch on the resort's King Meadow Lawn took place on Friday. The menu, displayed at the entrance, offered items such as Cobb salad, sushi, and scones and coffee cakes.
A picnic-style lunch on the resort's King Meadow Lawn took place on Friday. The menu, displayed at the entrance, offered items such as Cobb salad, sushi, and scones and coffee cakes.
Photo: Laura Decarlo
At the luncheon, some snacks were displayed in a vertical station topped with chalkboard signage. Options included Thai chicken salad and grilled vegetable paninis.
At the luncheon, some snacks were displayed in a vertical station topped with chalkboard signage. Options included Thai chicken salad and grilled vegetable paninis.
Photo: Dave Noonan/C10 Studios
The sweets table displayed treats such as cranberry-orange scones and pecan-streusel coffee cake. To-go bags allowed guests to grab the desserts to eat or save for later.
The sweets table displayed treats such as cranberry-orange scones and pecan-streusel coffee cake. To-go bags allowed guests to grab the desserts to eat or save for later.
Photo: Dorian Patrick/C10 Studios
Fairy-tale themes and sayings were found throughout the event, including in signage that inspired guests to believe in magic. Guests also received luggage tags that read: 'Wheels up, magic ahead.' Elsewhere, place settings read: 'Dreams made here.'
Fairy-tale themes and sayings were found throughout the event, including in signage that inspired guests to believe in magic. Guests also received luggage tags that read: "Wheels up, magic ahead." Elsewhere, place settings read: "Dreams made here."
Photo: Joel Callaway/C10 Studios
One of the tents had a lavish spread of sweets. Whimsical snacks included daisy-shaped cupcakes in terra-cotta pots and 'Forest Berry' cheesecake.
One of the tents had a lavish spread of sweets. Whimsical snacks included daisy-shaped cupcakes in terra-cotta pots and "Forest Berry" cheesecake.
Photo: Dorian Patrick/C10 Studios
Alice in Wonderland's Cheshire cat character was rendered in flowers at the opening party.
Alice in Wonderland's Cheshire cat character was rendered in flowers at the opening party.
Photo: Dorian Patrick/C10 Studios
Another tent held a photo booth, where guests donned costumes inspired by the fairy tale's Mad Hatter character.
Another tent held a photo booth, where guests donned costumes inspired by the fairy tale's Mad Hatter character.
Photo: Joel Callaway/C10 Studios
Instead of traditional pens, guests were given feathered quills embossed with the event's logo. The logo contained a subtle depiction of Mickey Mouse.
Instead of traditional pens, guests were given feathered quills embossed with the event's logo. The logo contained a subtle depiction of Mickey Mouse.
Photo: Laura Decarlo
The event's logo also appeared on a custom dance floor at the closing-night gala.
The event's logo also appeared on a custom dance floor at the closing-night gala.
Photo: Dorian Patrick/C10 Studios
With a bright garden-like backdrop of orange roses, an ice bar at the gala showcased frozen citrus wedges. The bar offered limoncello.
With a bright garden-like backdrop of orange roses, an ice bar at the gala showcased frozen citrus wedges. The bar offered limoncello.
Photo: Garrett Nudd
A three-course dinner at the gala included foie gras torchon, Waygu beef, and purple potatoes with truffle sauce. The dessert (pictured) was a wine-poached pear-and-fig Napoleon with gingerbread gelato and a honey-chocolate truffle.
A three-course dinner at the gala included foie gras torchon, Waygu beef, and purple potatoes with truffle sauce. The dessert (pictured) was a wine-poached pear-and-fig Napoleon with gingerbread gelato and a honey-chocolate truffle.
Photo: Dorian Patrick/C10 Studios
1. The Broad
1. The Broad

Debuted in October, the new Broad museum of contemporary art on Grand Avenue was the most significant cultural opening of the year in Los Angeles, contributing to the city’s growing reputation as a cultural center. The new Diller Scofidio & Renfro 120,000-square-foot design includes a third-floor gallery with nearly an acre of column-free space that displays artwork from the vast Broad family collections. On the first floor, the lobby includes a gallery for special exhibitions, bringing the venue’s total gallery space to more than 50,000 square feet.

Rendering: Ryan Miller/Capture Imaging
Teams of triathletes pedaled bike generators provided by Arizona-based ASE Power. The athletes' motion discharged electricity into the event's power grid.
Teams of triathletes pedaled bike generators provided by Arizona-based ASE Power. The athletes' motion discharged electricity into the event's power grid.
Photo: Bob Gundu
Dinner tables were topped with miniature Ferris wheels that held cupcakes topped with colorful frosting.
Dinner tables were topped with miniature Ferris wheels that held cupcakes topped with colorful frosting.
Photo: George Pimentel Photography
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