Nuts & Bolts

Ask your designer if he or she will stay for the event's entirety. Jes Gordon, who designed a bar mitzvah in New York (pictured), says her team remains on site for the duration of an event if they are overseeing audiovisual production. If not, they may leave at some point and return for load out.

Cort director of marketing and product development Kevin Dana advises making sure you know how much design and space-planning assistance your vendor provides.

Production crews at Sapphire Now worked from three broadcast studios on the show floor to share content online and with audiences at 18 satellite locations around the world.

SAP’s 2011 Sapphire Now conference in Orlando created a networking lounge on the show floor where attendees could view the keynote addresses on 18- by 60-foot screens while getting work done.

Save money on an open bar by serving signature cocktails instead.