Meeting Set up

Bored of traditional theater- or classroom-style room setups? Designing a arrangement with an assortment of furniture "is an ideal way to provide flexibility and choices for attendees’ different personalities," says Michele Wilde, the resort's director of conference services and event sales.

Comfort is a priority, especially during lengthy meetings, Wilde says. Offering multiple seating options can keep attendees engaged and also suit different personalities.

A threesided set up gives attendees a sense of proximity to the speakers.

Quartz also experimented with seating. In the front of the room there were couches reserved for V.I.P. guests, and in the back of the room there was a row of high-top tables where laptop users could work.

Bags that attendees received at registration had various charts taken from Quartz stories that could serve as conversation starters.

Q&A sessions with speakers continued in a designated space outside of the ballroom. The move allowed more intimate access to speakers.

Quartz encourages its sponsors to bring unusual and engaging activations to its events. One example was a fully functional mini planetarium from Qualcomm.

Not every event wants to meet at a hotel. Variety and WWD chose Smashbox Studios for a different feel.

An unexpected addition to the stage was a DJ booth.

Before lunch and the presentation, guests gathered in a sponsor activation area. Its design had a look consistent with the main room, with the same color palette and furniture rentals.