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Management

February 1, 2015
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Photo: Jacob Slaton
Texting goes old school with the printed flat card decorated with bright chat bubbles from Tiny Prints. Pricing starts at $29.75 for 25 cards (white envelopes included).
Texting goes old school with the printed flat card decorated with bright chat bubbles from Tiny Prints. Pricing starts at $29.75 for 25 cards (white envelopes included).
Photo: Courtesy of Tiny Prints
The delicate greeting from Crane & Company features 'merci beaucoup' written in red, along with a matching envelope with black polka dots. A box of 10 cards costs $17.
The delicate greeting from Crane & Company features "merci beaucoup" written in red, along with a matching envelope with black polka dots. A box of 10 cards costs $17.
Photo: Courtesy of Crane & Company
Customizable photo cards from Luxe Cards can showcase images from events, catering, or staff members, along with a company logo and other embellishments, for a memorable impression. Pricing starts at $1.21 each with a minimum order of five cards; envelopes are available for an additional fee.
Customizable photo cards from Luxe Cards can showcase images from events, catering, or staff members, along with a company logo and other embellishments, for a memorable impression. Pricing starts at $1.21 each with a minimum order of five cards; envelopes are available for an additional fee.
Photo: Courtesy of Luxe Cards
The flat black-and-white card from Gartner Studios Inc. features a spot for a business card, plus a blank space for a message. A pack of 20 costs $9.99.
The flat black-and-white card from Gartner Studios Inc. features a spot for a business card, plus a blank space for a message. A pack of 20 costs $9.99.
Photo: Courtesy of Gartner Studios, Inc.
Ideal for eco-friendly, sustainable businesses, ForeverFiances' thank-you notes are made from recycled paper that's embedded with wildflower or garden herb seeds. Recipients can plant the customizable cards and watch them grow. Pricing starts at $133.30 for 30 cards (blank envelopes included).
Ideal for eco-friendly, sustainable businesses, ForeverFiances' thank-you notes are made from recycled paper that's embedded with wildflower or garden herb seeds. Recipients can plant the customizable cards and watch them grow. Pricing starts at $133.30 for 30 cards (blank envelopes included).
Photo: Courtesy of greenbusinessprint.com
Customers will feel the business love with the big, bold-lettered 'Valentine' from CroninCards. A box of 10 cards with red envelopes costs $12.50.
Customers will feel the business love with the big, bold-lettered "Valentine" from CroninCards. A box of 10 cards with red envelopes costs $12.50.
Photo: Courtesy of CroninCards
Suitable for summer events, the ice cream cone card from CardsDirect screams customer appreciation and can include a custom greeting inside. Pricing starts at $46 for 15 cards (mailing envelopes included).
Suitable for summer events, the ice cream cone card from CardsDirect screams customer appreciation and can include a custom greeting inside. Pricing starts at $46 for 15 cards (mailing envelopes included).
Photo: Courtesy of CardsDirect
Crane & Company's engraved hashtag correspondence cards will help any company start trending. The cards are paired with gold foil-striped envelope liners. A box of 10 cards costs $19.
Crane & Company's engraved hashtag correspondence cards will help any company start trending. The cards are paired with gold foil-striped envelope liners. A box of 10 cards costs $19.
Photo: Courtesy of Crane & Company
A smile's in the mail with the whimsical card from Tiny Prints' business collection. The greeting features a short but sweet 'thx' message on the inside, and can be customized with a company name. Pricing starts at $43.50 for 25 cards (white envelopes included).
A smile's in the mail with the whimsical card from Tiny Prints' business collection. The greeting features a short but sweet "thx" message on the inside, and can be customized with a company name. Pricing starts at $43.50 for 25 cards (white envelopes included).
Photo: Courtesy of Tiny Prints
The Piet Mondrian-inspired card with vibrant color blocks from CardsDirect would fit well in the desks of event designers and planners. Pricing starts at $45 for 15 cards (mailing envelopes included).
The Piet Mondrian-inspired card with vibrant color blocks from CardsDirect would fit well in the desks of event designers and planners. Pricing starts at $45 for 15 cards (mailing envelopes included).
Photo: Courtesy of CardsDirect
The customizable chalkboard-style card from Luxe Cards acknowledges patrons who offer business referrals for the kind (sometimes forgotten) gesture and thanks them for their support. Pricing starts $2.57 each with a minimum order of five cards; envelopes are available for an additional fee.
The customizable chalkboard-style card from Luxe Cards acknowledges patrons who offer business referrals for the kind (sometimes forgotten) gesture and thanks them for their support. Pricing starts $2.57 each with a minimum order of five cards; envelopes are available for an additional fee.
Photo: Courtesy of Luxe Cards
The retro 'businessman' thank-you cards printed on heavyweight textured paper from CroninCards add a touch of nostalgia to correspondence. A box of 10 cards with envelopes costs $12.50.
The retro "businessman" thank-you cards printed on heavyweight textured paper from CroninCards add a touch of nostalgia to correspondence. A box of 10 cards with envelopes costs $12.50.
Photo: Courtesy of CroninCards
A cheery saying can help end an event on a sweet note with teams, clients, or vendors; the card from CardsDirect can feature a custom verse and personalization inside. Pricing starts at $28 for 10 cards (mailing envelopes included).
A cheery saying can help end an event on a sweet note with teams, clients, or vendors; the card from CardsDirect can feature a custom verse and personalization inside. Pricing starts at $28 for 10 cards (mailing envelopes included).
Photo: Courtesy of CardsDirect
The carnival-inspired, candy-striped flat card, designed by Wiley Valentine for Tiny Prints, offers the perfect ending to a circus-theme event. Pricing starts at $29.75 for 25 cards (white envelopes included) and is available with blue or orange striping.
The carnival-inspired, candy-striped flat card, designed by Wiley Valentine for Tiny Prints, offers the perfect ending to a circus-theme event. Pricing starts at $29.75 for 25 cards (white envelopes included) and is available with blue or orange striping.
Photo: Courtesy of Tiny Prints
Checklist Herobox05
Photo: Mitra Sorrells/BizBash
The leftover catering from Patina for the Emmys Governors Ball goes to the Midnight Mission in Los Angeles.
The leftover catering from Patina for the Emmys Governors Ball goes to the Midnight Mission in Los Angeles.
Photo: Frank Micelotta/Invision for Academy of Television Arts & Sciences/AP Images
Producers say the tidier the load in, the more likely a crew can break down an event or meeting in a timely and efficient manner.
Producers say the tidier the load in, the more likely a crew can break down an event or meeting in a timely and efficient manner.
Photo: Bombshell Productions
The Walt Disney World Swan & Dolphin Hotel often uses a festival-style setup to serve large meeting and convention groups. The hotel's director of food and beverage, Tony Porcellini, says the staff will prepare some of the food in advance, while other items are cooked to order in the tents.
The Walt Disney World Swan & Dolphin Hotel often uses a festival-style setup to serve large meeting and convention groups. The hotel's director of food and beverage, Tony Porcellini, says the staff will prepare some of the food in advance, while other items are cooked to order in the tents.
Photo: Courtesy of Walt Disney World Swan & Dolphin Hotel
Ludacris at the 'Maxim' Party
Ludacris at the 'Maxim' Party

Maxim held its Super Bowl Bash at an airport hangar in Scottsdale on January 31. Ludacris performed at the Saturday-night event; the rapper and actor is managed by Jeff Dixon.

Photo: Michael Buckner/Getty Images for Maxim
Steven Tyler at Rolling Stone Live
Steven Tyler at Rolling Stone Live

Rolling Stone, which has hosted Super Bowl activations in years past, hosted Rolling Stone Live on January 31 at the Venue Scottsdale. Toast, Bookem Danno, and Talent Resources Sports produced the music magazine's event. The headline entertainer was Steven Tyler, who was booked by Talent Resources Sports.

Photo: Gustavo Caballero/Getty Images for Miller Lite
Charli XCX at Rolling Stone Live
Charli XCX at Rolling Stone Live

Charli XCX, known for her hit "Boom Clap," also performed at Rolling Stone's Super Bowl bash. Toast booked the singer.

Photo: Gustavo Caballero/Getty Images for Miller Lite
Bounce Sporting Club's Pop-Up
Bounce Sporting Club's Pop-Up

Actor, comedian, and rapper Nick Cannon hosted a February 1 bash at a pop-up club hosted by the New York-based Bounce Sporting Club. Bounce was responsible for booking the talent, and the event featured drinks, food stations, and DJ tunes. The event took over Calico Jack's Cantina in Glendale, Arizona.

Photo: Rich Polk/Getty Images for Bounce Sporting Club
Rihanna and Kanye West at DirecTV's Super Saturday Night Party
Rihanna and Kanye West at DirecTV's Super Saturday Night Party

DirecTV brought back its private Super Saturday Night party on January 31, and CL22 once again designed the 7,000-guest event. The affair took place at the Pendergast Family Farm and featured entertainment from Rihanna and Kanye West. The brand used Platinum Rye Entertainment to book the talent.

Photo: Kevin Mazur/Getty Images for DirecTV
Zac Brown at DirecTV's Super Fan Festival
Zac Brown at DirecTV's Super Fan Festival

Longtime Super Bowl activation sponsor DirecTV did not host its Celebrity Beach Bowl this year, but instead presented the new Super Fan Festival at the Pendergast Family Farm in Glendale, Arizona, from January 28 to 30. Platinum Rye Entertainment also used the brand to help book headline acts such as Zac Brand Band. 

Photo: Christopher Polk/Getty Images for DirecTV
Calvin Harris at DirecTV's Super Fan Festival
Calvin Harris at DirecTV's Super Fan Festival

Calvin Harris—a singer and songwriter as well as a DJ— was another headline act at the festival and was also wrangled through Platinum Rye Entertainment.

Photo: Christopher Polk/Getty Images for DirecTV
Becky G at DirecTV's Super Fan Festival
Becky G at DirecTV's Super Fan Festival

For other festival acts who performed on the festival's HGTV stage, DirecTV enlisted the services of Pop2Life. The acts included singer, rapper, dancer, and actress Becky G (pictured).

Photo: Neilson Barnard/Getty Images for DirecTV
Alesso at DirecTV's Super Fan Festival
Alesso at DirecTV's Super Fan Festival

Pop2Life also wrangled Swedish DJ Alesso for the HGTV stage.

Photo: Kevin Mazur/Getty Images for DirecTV
Jiff the Pomeranian at the Playboy Party
Jiff the Pomeranian at the Playboy Party

Playboy, a familiar brand on the Super Bowl party scene, hosted its bash at the W Scottsdale on January 30. There was a performance from Nelly, and a cuddly entertainer of another sort: internet sensation Jiff the Pomeranian, a canine who's billed as an actor and model. The pup is managed by Zero Gravity Management. But for this event, a guest who knew the dog's owners asked to bring Jiff along, and the dog cuddled with Playboy Playmates free of charge.

Photo: Jason Merritt/Getty Images for Playboy
Provide Plenty of Choices
Provide Plenty of Choices
“We launched the New York City Wine & Food Festival as the agency of record with Lee Schrager of Southern Wine and Spirits, which was our partner as well for the South Beach Wine & Food Festival for many years prior. Now the event has an in-house staff, as it should, but the first few seasons were tremendous undertakings for us, with not only the Grand Tasting Pavilions (pictured), but with events all over the city. We booked every single venue,” Herb says. Herb explained that having tons of choice, “a complete menu” to choose from for these multiday festivals, makes the experience richer for attendees. As an attendee of the event for the first few years, I remember some of the events were a little neater and tidier than others, but the scope and scale of the citywide undertaking was one that I realized was a monumental effort (and inarguably an instant success).
Photo: Courtesy of the New York City Wine & Food Festival
Get Guest Excited Before They Step Inside
Get Guest Excited Before They Step Inside
I can imagine how excited I would have been as I approached the beautiful tent set up for the Breeders' Cup “Taste of the World” event, which is so striking from far away, and knowing that I was about to taste foods from all over the world. There is a certain kind of magic that happens, that I can personally attest to, when you are present in a setting where a number of the top chefs are all preparing dishes at once for your pleasure. And Herb Karlitz, is, in my opinion, the original and still reigning king of this medium. At the event, in addition to Bobby Flay, Herb fielded Raymond England of Craft, Masaharu Morimoto, Susur Lee—whom I love watching on TV—and Matthew Lambert, a hot up-and-comer, who had just opened the Musket Room in New York.
Photo: Matt Sayles/Invision for Breeders' Cup/AP Images
Think of the Event Entrance as an Airport Landing
Think of the Event Entrance as an Airport Landing
One of the very best gourmet food events I ever attended was the Relais & Chateaux Grand Chefs dinner, which featured 60 chefs from around the world. I had no idea who Herb and Karlitz & Company were when I attended. But I do remember the event being sublime from almost every point of view, including the entry tent, which was both beautiful and efficient. I asked Herb for his point of view about event entries. “I liken the experience of landing at an airport: check-in and coat check can be a real drag, so why not make it as pleasant as possible,”  he explains. “First off, always overstaff both check-in and coat check. You can always shift them later if you don’t need them, but a wait at either can ruin the guest’s entry experience and will color their whole perception of the event. And why not bring a tray of champagne out front or serve them some appetizers?”
Photo: Nadia Chaudhury/BizBash
Show Chefs the Big Picture
Show Chefs the Big Picture
Herb shared with me a table seating chart for the Relais & Chateaux event, which only hints at the complexity of having 60 chefs preparing food at one dinner. The room as you can see was divided into segments, and the assigning of chefs is both a culinary and political tightrope. “We slaved over the assignment of chefs. Each grouping needed a superstar like a Jean-Georges [Vongerichten] or a Daniel Boulud, but you also need to balance the mix of American and international chefs, who may have been less well-known than their domestic counterparts, but just as, if not more prestigious,” he says. “One secret is to walk the chefs not only through their kitchen area, but through the others as well, to give them a sense of the whole event. Also, know that everyone will suggest a ceviche, because it is the easiest thing to prep on site.”
Photo: Courtesy of Relais & Chateaux
Train Greeters to be Helpful, not Decorative
Train Greeters to be Helpful, not Decorative
While Karlitz & Company is known best for its multi-chef extravaganzas, the company does top-quality event work for all types of luxury marketers, evidenced by its multiyear relationship with Chanel. A few seasons back for a major anniversary, Chanel landed a spaceship/art exhibit in Central Park for a six-week series of private events and open-to-the-public-by-appointment viewings. Karlitz & Company was hired by (and continues to do projects for) Chanel for all of the front-of-house coordinating, including tour guides and security. “It was an extraordinary success, beyond Chanel’s expectations. The mostly male greeters were instructed to be friendly and informational, and held to an all-black wardrobe," Herb explains. Here, security guards kept watch over what must have been a very expensive handbag.
Photo: Adam Kaufman
Use Height to Make Tables Magnificent
Use Height to Make Tables Magnificent
One of the pictures that ran with my story about the Relais & Chateaux Grand Chefs dinner a few years ago shows how beautiful the setting inside was and how really breathtaking a culinary dinner can be. What was so great about the tables was that they used slender floral vessels that did not block diners’ sight lines. But the height of the arrangements allowed them to hang hand-painted votives, creating a magical canopy of twinkling gold lights for each table that was magical.
Photo: Nadia Chaudhury/BizBash
Share the Stage
Share the Stage
At culinary events, chefs and restaurant pros are like everybody else, and they like to let their hair down once in a while, and dance and sing. I was really struck by the photo from the private concert for Kenny Loggins hosted by Kraft Food Services in Chicago during an annual trade show for one reason: the giant stage apron that allowed guests to get up and dance on the same level as the band. “We did this event for four or five years in a row, always with a comfortable and familiar name act, like Kenny Loggins or Crosby, Stills & Nash, where guests knew all the songs. Then we built out the stage at the Shakespeare Theatre and the Navy Pier in Chicago,” Herb tells me. “Allowing guests to get up on the stage gives them a real thrill; the trick is handling the talent so that they feel comfortable with an unusual setup.”
Photo: Courtesy of Karlitz & Company
Impress Chefs Where They Eat
Impress Chefs Where They Eat
Herb explains, “As Godiva becomes a larger global brand, they have to fight the perception that the brand is being diluted, with Godiva chocolates available in groceries and drug stores. Our job was to help them reassert Godiva’s position as top-quality chocolates, and to remind the foodie world that the company still has masters creating and testing new chocolates. This brunch we organized helped us [send that] message to the chef and fine foods markets.” The brunch was held toward the end of the South Beach Wine & Food Festival and invitees included chefs and restaurant owners who were all in place and happily tanned, a target market that would otherwise be very hard for Godiva to get access to. The menu and wines incorporated or were designed to complement chocolate. Flowers were done by Pistils & Petals in Miami. Doesn’t the dazzling staging and towering height make you wish you were there and allowed to grab a truffle? Guests were encouraged to take as many truffles as they liked from the display when the event ended.
Photo: Courtesy of South Beach Wine and Food Festival
Build Careful Relationships With Elite Chefs
Build Careful Relationships With Elite Chefs
“We are perhaps most proud of the confidence and closeness of our relationships with the very top chefs both here [in the United States] and around the world,” Herb tells me. “We were thrilled when Bobby Flay recommended us to serve as organizers for what became an annual event, ‘Taste of the World’ on Breeders' Cup eve. We assembled a mind-numbing group of global chefs to prepare food for one of horse racing's most elite contests in California.” Those toques included Bobby Flay, who at the event took off his host hat and donned a chef’s jacket to do a demonstration of a pineapple-plated dish.
Photo: Matt Sayles/Invision for Breeders' Cup/AP Images
Get the Local Bigwigs Involved
Get the Local Bigwigs Involved
The choice of Red Rooster for Herb Karlitz’s celebration was for a reason (I think I’ve learned that Herb doesn’t make any choices for dining or wine without a carefully thought-out reason): it was symbolic. In May of 2014, Herb Karlitz and Marcus Samuelsson announced the inaugural Harlem EatUp!, with no less than Harlem Resident-in-Chief Bill Clinton on hand to make the announcement. It also didn’t hurt to have New York City Mayor Bill de Blasio there as well. The festival, which will take place May 14 to 17 this year, will benefit Citymeals-on-Wheels. It looks like it will be a sprawling Harlem-wide affair, with over 20 separate events I can count so far already on the docket; the highlight will be “the Stroll.” “We didn’t want the same old grand tasting tent format,” Herb explains. “The Stroll will spread out in Morningside Park, with one tent each dedicated to food, culture, and art.”
Photo: D Dipasupil/Getty Images for Harlem EatUp! Festival
Offer More Adventurous White Wine Choices
Offer More Adventurous White Wine Choices
At Marcus Samuelsson’s Red Rooster nightclub Ginny’s for Herb’s 25th anniversary, there was so much food and wine to enjoy, and while I admired the 1990 Mommessin Clos de Tart Grand Cru Burgundy, I was just as impressed by a little white wine station. I mostly drink white wine at events, it is safer (I’m clumsy), but the lack of choice and indifference of selection mostly makes it a yeoman's job to hoist back the vino (though somehow I seem to manage). And really this is a mistake I see all too often at events of every kind where they offer you a commercial brand of pinot grigio or chardonnay that you see all the time. But the impressive little selection of whites at Herb’s affair—I tried them all—could only be surpassed by Herb’s dizzyingly precise explanation of how they were chosen, presented unedited and unproofread: “Two of the wines were ‘projects’ of somms, who are friends of mine: Raj Parr from San Francisco (worldwide wine director for Michael Mina) has Sandhi Chardonnay, which is wonderful. Josh Nadel, worldwide wine director for Andrew Carmellini has Ophelia Chardonnay. Quite different. One sees more oak (Sandhi), the other steel. Since the Bordeaux Wine Council is a sponsor of our upcoming Harlem EatUp! Festival, I thought it would be a nice touch to include a white Bordeaux, which was the Michel Lynch selection.”
Photo: Ted Kruckel
Sometimes a Simple Gift Is the Most Powerful One
Sometimes a Simple Gift Is the Most Powerful One
At the end of Herb Karlitz’s soiree at Red Rooster, a mountain of François Payard boxes was the lovely send off. I don’t really eat dessert, but the beautiful presentation and simplicity at the exit was thought provoking. I couldn’t wait and opened mine in the taxi, three or four times, and finally decided, alone in the taxi with 10 minutes to go, why wait. I salute Master Herb on a masterful 25 years.
Photo: Ted Kruckel
Drones can be useful to capture images of events that involve action, such as a teambuilding outing at a racetrack.
Drones can be useful to capture images of events that involve action, such as a teambuilding outing at a racetrack.
Photo: Courtesy of E.P.N.A.C.
Events GPS
Events GPS

From the makers of Fashion GPS, an invitation, scheduling, and seating system used by the fashion industry since 2006, comes Events GPS. Launched in August, the service offers electronic invitations, mail merge, interactive seating plans, and on-site digital check-in that can be done with QR codes or with R.F.I.D. chips embedded in physical invitations. Events GPS has a Web-based system and a mobile app. Hosts can use the system to store contacts, including photos, and track which events people attended in the past, where they were seated, and other details. After the event, Events GPS can generate reports regarding attendee engagement.

Photo: Courtesy of Events GPS
PlanetNow
PlanetNow

PlanetNow is a cloud-based event management system that launched in March. Planners use the system to create an event Web site, process registration, oversee transportation, coordinate venues and vendors, manage sessions and special events, and conduct surveys. The system’s mobile app has a matching algorithm integrated with LinkedIn and GPS services that helps attendees discover other people at the event with common interests or backgrounds.

Photo: Courtesy of PlanetNow
Now Attending
Now Attending

Available since March, Now Attending is intended to facilitate engagement at corporate and social events. Planners use the system to create a custom event site to manage R.S.V.P.s. If attendees connect their Facebook accounts when they register, the system will show which of their friends are also attending, their hotel selections, and more. The system will soon be integrated with LinkedIn, as well. At the event, attendees use the Now Attending mobile app to view their personalized agendas and communicate with the host and other attendees. To promote engagement, photos shared through the app can simultaneously be displayed on a large screen that can also include sponsor information and trivia about attendees, such as who traveled the farthest.

Photo: Courtesy of NowAttending
EventDay
EventDay

EventDay is an event management platform that launched last year. Planners create an event Web site to manage registration, attendee communication, badges, and coordination of speakers and exhibitors. The system can be integrated with digital signage at a venue to provide real-time updates to schedules and sessions. The system provides two mobile apps: one for the event host that provides information such as check-in status and sponsor management, and another for attendees that is focused on scheduling and session content. Hosts can also use EventDay to moderate questions during a session that attendees send via the app, texts, or Twitter; approved questions display on a large screen in front of the audience.

Photo: Courtesy of EventDay
SignUp4
SignUp4

SignUp4 purchased RapidApp last year and has integrated it into its event management system. As planners build their event Web sites in SignUp4, the system automatically creates the identical elements in the mobile app. When attendees register on the Web site, the attendee list updates in the app. The app also provides location services integrated with Google Maps and allows attendees to share photos with one another. SignUp4 plans to link the app with its travel management system so planners can see attendees’ itineraries and attendees can receive real-time updates on flight delays or other changes on their mobile devices.

Photo: Courtesy of SignUp4
Well-Strung
Well-Strung

If One Direction played instruments, they might look a little something like these guys. The all-male quartet Well-Strung features classical musicians who put their own spin on Mozart, Beethoven, Lorde, Madonna, Gotye, U2, and more. The group, which is composed of first violinist Edmund Bagnell, second violinist Christopher Marchant, cellist Daniel Shevlin, and violist Trevor Wadleigh, has gained national and international attention for its unique blend of string-quartet-meets-boy-band. The foursome has played venues around the world, including the Leicester Square Theatre in London, the House of Blues in New Orleans, and Feinstein's in San Francisco. Available globally for corporate events, the group's fee starts at $7,500.

Photo: Scott Henrichsen Photography
The Four Quarrymen
The Four Quarrymen

The professional touring and recording session musicians are die-hard Beatles fans and cover more than 80 of the iconic group's songs. (The act's name is an homage to John Lennon's band, the Quarrymen, which eventually evolved into the beloved Beatles.) During the Four Quarrymen's performances, guests are encouraged to join the band to sing along karaoke style. Available on the East and West Coasts, the Los Angeles-based band charges $10,000 per event; fee is negotiable.

Photo: Courtesy of The Four Quarrymen
Newchoir
Newchoir

The 160-member rock choir, which has performed sold-out shows at Koerner Hall in Toronto and Carnegie Hall in New York, can customize its playlist based on the event, singing everything from Lady Gaga to Stevie Wonder. Plus, Newchoir offers teambuilding workshops, teaching groups of as many as 65 how to perform a song. Fees range from $2,500 to $7,500 for events in Toronto and southern Ontario.

Photo: Dahlia Katz Photography
Lavender Steel
Lavender Steel

Lavender Steel from New York-based entertainment company On the Move performs '90s hits as well as original tunes. The band's sing-along show includes two 40-minute sets, plus over-the-top '80s- and '90s-inpsired costumes, choreographed dancers, a Hula-Hoop act, and two stilt walkers who interact with the audience during the performance. The group performs domestically and internationally; pricing is available upon request.

Photo: Courtesy of On the Move
M’Michèle, Electric Harpist
M’Michèle, Electric Harpist

As entertainment during cocktail hour or dinner, M'Michèle improvises lounge music with an electric harp, and can adapt her playlist with her DJ to set the mood. She has performed at events for brands like Cadillac, Delta, and Acura, as well as at the Much Music Awards, North by Northeast Festival, and royal receptions. Montreal-based M'Michèle is available for international performances; pricing is available upon request. Booking inquiries can be made through the Idea Hunter.

Photo: Courtesy of the Idea Hunter
Aquatic Band
Aquatic Band

The quirky musical act will definitely make waves at any outdoor event. The Latino band from France can entertain guests, all while floating on rafts in swimming pools, rivers, or any body of water. Available for performances in the United States, the group charges approximately $3,300 and is booked through Talents & Productions, an international corporate entertainment agency based in Monte Carlo, Monaco.

Photo: Courtesy of Talents & Productions
Electro-Baroque
Electro-Baroque

The eclectic ensemble from On the Move fuses soprano opera vocals with classical strings, while a DJ spins custom backing tracks. Each artist has electroluminescent and ultraviolet lighting woven into their costumes for a special glow. The group performs domestically and internationally; pricing is available upon request.

Photo: Courtesy of On the Move
New York Virtuosi
New York Virtuosi

New York Virtuosi's electric string quartet covers pop tunes, such as "Wrecking Ball" by Miley Cyrus and "Don't Stop Believing" by Journey. The ensemble recently performed at a Ted Baker launch event for the designer's spring/summer collection. New York Virtuosi is available globally, with fees starting at $2,000.

Photo: Erik Valind
Aerial Harp
Aerial Harp

Like a harp on steroids, the strings of the oversize musical instrument are suspended across several feet and are illuminated to grab the audience's attention. Booked through Talents & Productions, the United States-based act charges approximately $9,800 per event.

Photo: Anacleto Rapping
The Student Body
The Student Body

Taking inspiration from their high school days, the Chicago cover band members present playful takes on classic teenage roles, such as the prom king, Catholic schoolgirl, nerd, hippie, and jock. The Student Body performs favorite rock, pop, and alternative hits, and encourages attendees to dress in their favorite cheerleader outfits or school spirit gear. The group is available for weddings, corporate events, and private parties as a full band or acoustic, and currently plays around the Midwest but is available to travel nationwide. Pricing ranges from $1,500 to $5,000.

Photo: Courtesy of Blue Amp Management
Rebloom removed damaged or wilted flowers before delivering them to customers.
Rebloom removed damaged or wilted flowers before delivering them to customers.
Photo: Courtesy of Rebloom
Many large music festivals, such as Tomorrowland in Belgium, use R.F.I.D. wristbands in place of admission tickets. Not only do the bands speed up entrance lines, but they can also be used for cashless payment and to facilitate posting on social media.
Many large music festivals, such as Tomorrowland in Belgium, use R.F.I.D. wristbands in place of admission tickets. Not only do the bands speed up entrance lines, but they can also be used for cashless payment and to facilitate posting on social media.
Photo: Stijn De Grauwe
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Photo: Shelbie Pletz/BizBash
Hurricane Sandy flooded New York's Galapagos Art Space. Event pros advise incorporating a force majeure clause into a contract.
Hurricane Sandy flooded New York's Galapagos Art Space. Event pros advise incorporating a force majeure clause into a contract.
Photo: Courtesy of Galapagos Art Space
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Photo: Nadia Chaudhury/BizBash
At its Super Saturday shopping fund-raiser in Los Angeles on May 16, the Ovarian Cancer Research Fund attracted a subset of the guests to a V.I.P. area with its own food, drinks, seating, shopping concierge, and other perks.
At its Super Saturday shopping fund-raiser in Los Angeles on May 16, the Ovarian Cancer Research Fund attracted a subset of the guests to a V.I.P. area with its own food, drinks, seating, shopping concierge, and other perks.
Photo: Alesandra Dubin/BizBash
S&C Electric Company was one of 22 “Green Team” exhibitors at the American Wind Energy Association’s Windpower 2015 conference in Orlando. The association provided a counter sign and recognition in event materials to exhibitors that voluntarily abide by at least two of its sustainability guidelines, such as reusing booth display elements and carpeting from one year to the next. This was the second year for the program, and organizers say they will increase the requirements each year.
S&C Electric Company was one of 22 “Green Team” exhibitors at the American Wind Energy Association’s Windpower 2015 conference in Orlando. The association provided a counter sign and recognition in event materials to exhibitors that voluntarily abide by at least two of its sustainability guidelines, such as reusing booth display elements and carpeting from one year to the next. This was the second year for the program, and organizers say they will increase the requirements each year.
Photo: Mitra Sorrells/BizBash
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Photo: Alesandra Dubin/BizBash
Experts suggest planners track their event's hashtag to see how it is being used on social media, who is sharing it, and also whether users are creating unofficial hashtags when talking about the event.
Experts suggest planners track their event's hashtag to see how it is being used on social media, who is sharing it, and also whether users are creating unofficial hashtags when talking about the event.
Photo: Elizabeth Renfrow for BizBash
According to the U.S. Travel Association, about one-third of domestic business trips include air travel.
According to the U.S. Travel Association, about one-third of domestic business trips include air travel.
Photo: BizBash
Natalie Alcala organized a Fashion Mamas L.A. event in January, at which the Mama Circle provided childcare while guests participated in a meditation session at Unplug Meditation in Los Angeles.
Natalie Alcala organized a Fashion Mamas L.A. event in January, at which the Mama Circle provided childcare while guests participated in a meditation session at Unplug Meditation in Los Angeles.
Photo: Courtesy of Fashion Mamas L.A.
Getting attendee feedback will help planners take events to the next level.
Getting attendee feedback will help planners take events to the next level.
Photo Courtesy of Eventbrite
Timothy DeLaGhetto
Timothy DeLaGhetto

The comic video specialist Timothy DeLaGhetto, also known as Traphik, counts more than 2.9 million subscribers and 601 million views of his posts, which show off his skills as a rapper, comedian, writer, and videographer. His work includes original skits, parodies, rants, and a series called “Dear DeLaGhetto.” He currently appears as a cast member on MTV’s Wild N’ Out and Guy Code. DeLaGhetto, who is Thai-American, can speak to groups about his creative process and how diversity plays a role in content, audience reach, and success. He is represented by CAA Speakers.

Photo: Courtesy of CAA
Lindsey Stirling
Lindsey Stirling

A classically trained violinist who now pairs her music with electronic beats, Lindsey Stirling used YouTube to promote her early career and now has more than 6.9 million followers. Stirling calls her rejection in the quarterfinals of the TV show America’s Got Talent in 2010 a defining moment, and she has gone on to success that included a nomination at this year’s Teen Choice Awards for Choice Web Star: Music. Raised as a Mormon, Stirling can speak about inspirational topics such as her faith, not giving up, remaining strong and true to yourself, overcoming trials, personal progress and change, her prior struggle with an eating disorder, and positive thinking. She is represented by WME.

Photo: Kate Szatmari
Philip DeFranco
Philip DeFranco

YouTube pioneer Philip DeFranco—he joined in 2006—produces a humorous news and pop culture show Monday through Thursday that reaches nearly 3.5 million subscribers. At events, DeFranco can perform a live version of “The Philip DeFranco Show.” He is represented by CAA Speakers.

Photo: Courtesy of CAA
FouseyTube
FouseyTube

Yousef Saleh Erakat, better known as FouseyTube, has a combined following of more than 6.7 million subscribers on his four YouTube channels. His videos, which include pranks, social experiments, and comedy sketches, nearly always have a moral undertone, which he can translate to speaking appearances. He is represented by CAA Speakers.

Photo: Courtesy of CAA
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Illustration: Joey Bouchard/BizBash
Ask your designer if he or she will stay for the event's entirety. Jes Gordon, who designed a bar mitzvah in New York (pictured), says her team remains on site for the duration of an event if they are overseeing audiovisual production. If not, they may leave at some point and return for load out.
Ask your designer if he or she will stay for the event's entirety. Jes Gordon, who designed a bar mitzvah in New York (pictured), says her team remains on site for the duration of an event if they are overseeing audiovisual production. If not, they may leave at some point and return for load out.
Photo: Andre Maier Photography
Event staffers should be prepared to answer these questions from guests.
Event staffers should be prepared to answer these questions from guests.
Photo: Nadia Chaudhury/BizBash
The Web site for the American Cancer Society's Discovery Ball in Chicago has animation, so planner Lee Kite works with a web developer to ensure the site is viewable on smartphones and other devices.
The Web site for the American Cancer Society's Discovery Ball in Chicago has animation, so planner Lee Kite works with a web developer to ensure  the site is viewable on smartphones and other devices.
Photo: Courtesy of the American Cancer Society Discovery Ball
Current dining trends leave room to take the focus off traditional (and expensive) cuts of meat for the main course.
Current dining trends leave room to take the focus off traditional (and expensive) cuts of meat for the main course.
Photo: Jamie Davis
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Photo: Nadia Chaudhury/BizBash
Luis Alvarado of Entertainment Cruises New York Metro, which operates vessels such as Bateaux New York, stresses the importance of matching the size of the boat to the guest count.
Luis Alvarado of Entertainment Cruises New York Metro, which operates vessels such as Bateaux New York, stresses the importance of matching the size of the boat to the guest count.
Photo: Courtesy of Entertainment Cruises New York Metro
'Into the Heart of Meetings: Basic Principles of Meeting Design' by Eric de Groot and Mike van der Vijver
'Into the Heart of Meetings: Basic Principles of Meeting Design' by Eric de Groot and Mike van der Vijver
"This provides a wonderful introduction to meeting design," says Adrian Segar of Vermont's Conferences That Work. "Unlike the many books on the profession that emphasize logistics, Eric and Mike's book delves into core questions about meeting design, such as uncovering desired outcomes, working with meeting owners, and what to do to create truly innovative meetings that deliver results. In addition, the wealth of real-life examples included make this a fascinating and thought-provoking read."
Photo: Courtesy of MindMeeting.org
'Who Moved My Cheese: An Amazing Way to Deal With Change In Your Work and In Your Life' by Spencer Johnson
'Who Moved My Cheese: An Amazing Way to Deal With Change In Your Work and In Your Life' by Spencer Johnson
Howard Givner, executive director of the Event Leadership Institute, says that this book is "broadly applicable, and short and easy to read. It provides a great parable for learning how to take curve balls in stride and not dwelling or complaining about what's happened to you. The proactive, 'let's move forward' approach is one that every planner should adopt, as things rarely go as planned in live events, and it's important to be able to roll with the punches. It helps you go into an event with the mindset that unexpected changes will happen, so when they do you're not thrown off guard."
Photo: Courtesy of G.P. Putnam's Sons
'Marketing Your Event Planning Business: A Creative Approach to Gaining the Competitive Edge' by Judy Allen
'Marketing Your Event Planning Business: A Creative Approach to Gaining the Competitive Edge' by Judy Allen
"I enjoyed reading this book by Judy Allen," says Eva Gouldbourne, a wedding and event planner at Chicago's Diamond Events. "This book has many specific examples of how to get the kind of business you want and avoid doing things that will make you stand out negatively."
Photo: Courtesy of John Wiley & Sons Canada Ltd
'Quiet: The Power of Introverts in a World That Can't Stop Talking' by Susan Cain
'Quiet: The Power of Introverts in a World That Can't Stop Talking' by Susan Cain
A self-proclaimed introvert, Adam Sloyer is the managing director of New York's Sequence Events and president-elect of ISES New York's Metro Chapter. Of this Susan Cain book, he says: "I found this to be a fascinating read, regardless of whether you consider yourself to be an introvert or an extrovert—and after reading this, you may have a different opinion. Quiet dispels many of the standard biases against introverts and also showcases some of the competitive advantages.  Yes, events is a 'people business,' but I found this book to reinforce how introverts can be just as successful."
Photo: Courtesy of Broadway Paperbacks
'Setting the Table: The Transforming Power of Hospitality in Business' by Danny Meyer
'Setting the Table: The Transforming Power of Hospitality in Business' by Danny Meyer
David Beahm of New York's David Beahm Design recommends Setting the Table by Danny Meyer. "I was having problems justifying one of my managers' style of management. He wasn't very nice and I didn't like it," Beahm says. "I found Mr. Meyer's concept of fear-based versus trust-based control very validating as to how I want to run my business. If you trust and empower people to do a good job, they will."
Photo: Courtesy of HarperCollins Publishers
'Corporate Excellence: How to Maximize Long-term Productivity & Profits by Aligning Purpose, Culture & People' by Jim Harris
'Corporate Excellence: How to Maximize Long-term Productivity & Profits by Aligning Purpose, Culture & People' by Jim Harris
France Langan, sales director of Chicago's Holiday Inn Mart Plaza, recommends checking out this title. "It's an easy read, designed for the busy executive," says Langan. "I think for me, it validated how I try to motivate and work. It also reminded me of how easy business can be if you focus on the individual goals at hand. And, get the right people involved to help. Never do it alone."
Photo: Courtesy of AGR Press
'The Wedding Book: The Big Book for Your Big Day' by Mindy Weiss
'The Wedding Book: The Big Book for Your Big Day' by Mindy Weiss
Susan Berg Gladstone, director of the Miami Wine and Food Festival, says: "I am not even a social event planner. But this book covers numerous crucial elements of event planning for any type of event."
Photo: Courtesy of Workman Publishing Company
'How To Think Like Leonardo da Vinci: Seven Steps to Genius Every Day' by Michael Gelb
'How To Think Like Leonardo da Vinci: Seven Steps to Genius Every Day' by Michael Gelb
Tahira Endean, the director of creative and production at Cantrav Services Inc. in Vancouver, says that all of Michael Gelb's books are must-reads, including this one about Leonardo da Vinci, which "includes a great story about catering in that century." Gelb, she says "truly is a Renaissance man, and I am always inspired by these books. I've read each more than once, and I've given them out to friends between 14 and 70 years of age. I consider these mandatory reading if you want to consider how to live and create better."
Photo: Courtesy of Dell
'Think and Grow Rich: Your Key to Financial Wealth and Power' by Napoleon Hill
'Think and Grow Rich: Your Key to Financial Wealth and Power' by Napoleon Hill
Junou Bernadin, a projects administrator at Food for the Poor in Florida, says that this book by Napoleon Hill is a "must-read for any professional." The lessons it contains are more complex than the title suggests, she says, explaining that it covers the process of overcoming limitations and "striving for the very best. This is what all event planners do. We strive for the best the overall 'wow' factor."
Photo: Courtesy of Success Co.
'Rework' by Jason Fried and David Heinemeir Hansson
'Rework' by Jason Fried and David Heinemeir Hansson
Kristen Kaza, principal at No Small Plans Productions in Chicago, says that this "is a brilliant book from Chicago's 37Signals that gave me the encouragement to start my own company. It has chapters like 'Meetings are Toxic,' 'Fire the Workaholics,' and 'Planning is Guessing.' It's a great, short read with messages that make sense and stick. Everyone should read it."
Photo: Courtesy of Crown Business
'The Wiley Event Management Series' Special Events: A New Generation and the Next Frontier' by Joe Goldblatt
'The Wiley Event Management Series' Special Events: A New Generation and the Next Frontier' by Joe Goldblatt
Julie Ramirez, a production intern at Jonny Stax Presents in Chicago, recommends this title for her peers just getting started in the industry. "The author takes you step-by-step through every process of event managing," she says. "I found this book so helpful when I took my first classes for event management during college, and I still use it as reference from time to time."
Photo: Courtesy of Wiley
'The Accidental Creative: How to be Brilliant at a Moment's Notice' by Todd Henry
'The Accidental Creative: How to be Brilliant at a Moment's Notice' by Todd Henry
The book "provides guidance on how to make adjustments in your daily routines to facilitate and increase your creativity, which is a vital asset when your profession requires creativity on demand," says Christina Mihalek, corporate events and meeting planner at Western & Southern Financial Group in Cincinnati.
Photo: Courtesy of Portfolio Hardcover
'The Happiness Advantage: The Seven Principles of Positive Psychology That Fuel Success and Performance at Work' by Shawn Achor
'The Happiness Advantage: The Seven Principles of Positive Psychology That Fuel Success and Performance at Work' by Shawn Achor
"This book should be titled Want Your Staff to Make Better Impressions on Your Clients, and Get a Free 15% Productivity Boost?" says Jason Harmer, who works in sales and development at Vancouver's GetWorkers. "Even if your boss is only concerned with the bottom line, this will give you a compelling argument to improve the happiness of your support staff."
Photo: Courtesy of Crown Business
'Meeting Architecture, a Manifesto (Volume 1)' by Maarten Vanneste
'Meeting Architecture, a Manifesto (Volume 1)' by Maarten Vanneste
"This is where meeting planning is headed, I believe," says Dan Cormany, a faculty member at Florida International University. "I use it in my graduate class on convention management.
Photo: Courtesy of Meeting Support Institute
'StrengthsFinder 2.0' by Tom Rath
'StrengthsFinder 2.0' by Tom Rath
Every staffer from Reiventing Events in San Francisco is required to read this book to learn more about teamwork. "It's so important to know each person's strengths when working together" to execute a flawless event, says a company rep.
Photo: Courtesy of Gallup Press
'Getting Things Done: The Art of Stress-Free Productivity' by David Allen
'Getting Things Done: The Art of Stress-Free Productivity' by David Allen
Taylor McQuiston, the marketing manager at San Diego's Portable Bar Company, says that this book provides "the best organization and productivity system I've found to date."
Photo: Courtesy of Penguin Books
'Reflections of a Successful Wallflower: Lessons in Business; Lessons in Life' by Andrea Michaels
'Reflections of a Successful Wallflower: Lessons in Business; Lessons in Life' by Andrea Michaels
"You probably know who she is, but just in case, Michaels is a legendary event producer who's won too many awards to even start on, and she was the first inductee into the Event Industry Hall of Fame," says Sandy Allen, executive producer at the Water Coolers in New York. "Her book takes the tone of a tell-all and covers both personal and professional experiences and perspectives on the industry. I think it's a gem." 
Photo: Courtesy of Outskirts Press
'The Discipline of Market Leaders: Choose Your Customers, Narrow Your Focus, Dominate Your Market' by Michael Treacy and Fred Wiersema
'The Discipline of Market Leaders: Choose Your Customers, Narrow Your Focus, Dominate Your Market' by Michael Treacy and Fred Wiersema
Sean Leo, the director of sales at Delicate Products in Los Angeles, says that this book "helped me understand how to focus my products and services to the event production community." 
Photo: Courtesy of Basic Books
'Boring Meetings Suck: Get More Out of Your Meetings, Or Get Out of More Meetings' by Jon Petz
'Boring Meetings Suck: Get More Out of Your Meetings, Or Get Out of More Meetings' by Jon Petz
Rosemary Vaughan, senior national account manager at Event Technology Services in Ottawa, says that the lighthearted tome "is a very engaging book and reads like it preaches: not boring! It totally resonates with anyone who has ever attended a conference or meeting, and it is quite funny in places. It might compare to Diary of a Wimpy Kid and The Little Prince in writing and content style."
Photo: Courtesy of Wiley
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Chef Michael Mina celebrated the grand opening of Bardot Brasserie at Las Vegas’s Aria Resort & Casino earlier this month. Parisian-inspired cuisine, cocktails, and entertainment marked the evening, which included a photo booth fit for a Francophile and beret-clad models.
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Anise and licorice flavors have been an inspiration for Miami-based Le Basque Catering & Production, like in its lobster caldereta with licorice, saffron, and fennel orzo (pictured). 'Pernod, which has licorice undertones, has always been an ingredient found in some lobster bisques and bouillabaisse. So we went further playing with pure black licorice extract and combining it with tomato-based reductions or saffron-based broths,' says Alejandro Muguerza, Le Basque president. 'We have also been creating ethereal and delicate dehydrated veils of this same ingredient, full of flavor in some dishes (normally with fish and seafood).'
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Hennessy returned to Gov Ball with its revamped Hennessy Highline. Festivalgoers stopped by for live mural paintings, DJ sets between performances, custom photo ops, and an interactive claw machine where fans lined up for a shot at exclusive Hennessy premiums, as well as cocktails like the Henny-Rita, Hennessy Berry Mojito, and Hennessy Pineapple. See more: Gov Ball 2025: 25+ Eye-Catching Brand Activations From the NYC Music Festival
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