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  1. Production & Strategy
  2. Event Management

Events Tech

March 28, 2015
After checking in at a location, users will see a list of who else is in the room, with their existing connections and favorites at the top of the list.
After checking in at a location, users will see a list of who else is in the room, with their existing connections and favorites at the top of the list.
Photo: Courtesy of South by Southwest
At South by Southwest, speaker, author, and consultant Joel Comm hosted several broadcasts on Meerkat. A small profile photo of anyone watching the stream appears across the top of the screen and comments appear down the left-hand side.
At South by Southwest, speaker, author, and consultant Joel Comm hosted several broadcasts on Meerkat. A small profile photo of anyone watching the stream appears across the top of the screen and comments appear down the left-hand side.
Photo: Courtesy of Meerkat
At Parrot's C.E.S. exhibit, Swiss drone maker SenseFly premiered its eXom drone.
At Parrot's C.E.S. exhibit, Swiss drone maker SenseFly premiered its eXom drone.
Video Still: Courtesy of SenseFly
Erik Muendel, C.E.O., Brightline Interactive
Erik Muendel, C.E.O., Brightline Interactive
Photo: Courtesy of Brightline Interactive
For the 2013 World Series at St. Louis’s Busch Stadium, Brightline Interactive created a virtual hitting game for sponsor Chevy that used a bat equipped with an accelerometer.
For the 2013 World Series at St. Louis’s Busch Stadium, Brightline Interactive created a virtual hitting game for sponsor Chevy that used a bat equipped with an accelerometer.
Photo: Courtesy of Brightline Interactive
Sli.do
Sli.do

Sli.do, a Web-based system for audience interaction, introduced its Google Glass app at the Fresh14 Conference in Copenhagen in January. Audience members go to a dedicated URL to submit questions during a presentation. Everyone participating can see the questions and vote them up or down. The top questions appear on screens around the room and also are visible to the person wearing Glass, for example the moderator or presenter, allowing the person to respond without having to look at a computer or turn to look at the screens. Future updates will include the ability to see poll results in Glass.

Photo: Courtesy of Sli.do
Refresh
Refresh

Refresh provides brief background information on people just a few minutes before scheduled meetings to facilitate better engagement. Users link their calendars to the app and then the system searches public posts on networks such as Facebook, LinkedIn, Twitter, and Pinterest from anyone they will be meeting. The insights arrive in Glass about 15 minutes before the meeting and may include information such as the person’s hometown, education, sports interests, and recent blog posts.

Photo: Courtesy of Refresh
Speech Helper
Speech Helper

Speech Helper turns Glass into a teleprompter. Users type their speaking notes into the app’s website. If the speaker is using PowerPoint, the app can automatically extract the slide notes. The notes appear in Glass as cards, and the presenter can share them through social media. The makers of Speech Helper, a group of recent graduates of the University of Southern California, are also developing Slide Remote, an app that enables Glass to control a slide show on a computer.

Photo: Courtesy of Speech Helper
Light
Light

Light is an app that adds context to photos taken at an event and makes them easy to share. The app syncs with the user’s smartphone, so as someone takes photos with Google Glass, the photos appear in the handheld device. From there the app pulls in data such as time of day, location, weather, and upcoming information about the event, which can be added to the photo before it's shared. For example, at Coachella the app pulled in the performance schedule and provided overlays indicating acts coming up next. The same could be done at a conference with an overlay of upcoming sessions.

Photo: Courtesy of Light
ConnexMe
ConnexMe

ConnexMe is a Glass app from Evenium to facilitate interactivity during a meeting or presentation. Audience members go to a dedicated URL on their smartphones or tablets. Using a voice command with Glass, the speaker can launch a poll that appears on the website and can also be projected on screens around the room. As participants respond to the poll on their devices, the speaker sees the results in Glass. For fast feedback, the system has four buttons audience members can click to indicate agree, disagree, “I want to know more,” and “I know this already so please move on.” Those results also appear in Glass. Audience members can also submit questions online and vote on questions submitted by others. The speaker sees the top-voted questions in Glass and can also choose to display them on the screens.

Photo: Courtesy of Evenium
The AIPAC Coffee House was designed to evoke a street café in Israel where attendees could get coffee or a light snack. The wood and antique tile flooring were actually designs that Hargrove printed onto vinyl and applied to flex flooring to give the look of luxe materials without the cost.
The AIPAC Coffee House was designed to evoke a street café in Israel where attendees could get coffee or a light snack. The wood and antique tile flooring were actually designs that Hargrove printed onto vinyl and applied to flex flooring to give the look of luxe materials without the cost.
Photo: FotoBriceno/Hargrove
Another lounge had an olive grove theme. To mimic the look of live olive trees, Hargrove created café tables with stainless steel trees sprouting from them. The trees were topped with translucent lampshades printed with an olive tree pattern. Contemporary furnishings and bright accents rounded out the look.
Another lounge had an olive grove theme. To mimic the look of live olive trees, Hargrove created café tables with stainless steel trees sprouting from them. The trees were topped with translucent lampshades printed with an olive tree pattern. Contemporary furnishings and bright accents rounded out the look.
Photo: FotoBriceno/Hargrove
One lounge was designed with a heavily residential style, from comfortable couches with a variety of accent pillows to shelves decorated with vases and other accent pieces. The living-room-like space still had a strong messaging component to drive home the conference's objectives.
One lounge was designed with a heavily residential style, from comfortable couches with a variety of accent pillows to shelves decorated with vases and other accent pieces. The living-room-like space still had a strong messaging component to drive home the conference's objectives.
Photo: FotoBriceno/Hargrove
A lounge with a political theme included graphic representations of several Washington monuments rendered in a look inspired by artist Shepard Fairey’s iconic “Hope” poster for President Obama's 2008 campaign. AIPAC liked the look so much, staff adopted it as branding for a print campaign.
A lounge with a political theme included graphic representations of several Washington monuments rendered in a look inspired by artist Shepard Fairey’s iconic “Hope” poster for President Obama's 2008 campaign. AIPAC liked the look so much, staff adopted it as branding for a print campaign.
Photo: FotoBriceno/Hargrove
Decor elements such as metal screens with a Star of David pattern and a historical mosaic of old Jerusalem broken up into panels kept a lounge for donors on-theme yet sophisticated.
Decor elements such as metal screens with a Star of David pattern and a historical mosaic of old Jerusalem broken up into panels kept a lounge for donors on-theme yet sophisticated.
Photo: FotoBriceno/Hargrove
A space designed for small meetings had furniture arranged in groups for two or four people to facilitate intimate conversations. Carpet inserts in a contrasting pattern added to the custom look for the space.
A space designed for small meetings had furniture arranged in groups for two or four people to facilitate intimate conversations. Carpet inserts in a contrasting pattern added to the custom look for the space.
Photo: FotoBriceno/Hargrove
A sleek blue-and-white lounge effectively used the colors of Israel’s flag.
A sleek blue-and-white lounge effectively used the colors of Israel’s flag.
Photo: FotoBriceno/Hargrove
This year marked the first time the conference could use space in the newly opened Marriott Marquis Washington, DC. The hotel, which is connected to the convention center, allowed planners to significantly increase meeting and function space.
This year marked the first time the conference could use space in the newly opened Marriott Marquis Washington, DC. The hotel, which is connected to the convention center, allowed planners to significantly increase meeting and function space.
Photo: FotoBriceno/Hargrove
The staging stayed the same for events held in a convention center ballroom, but the seating expanded and contracted depending on the size of an event, from a lunch for 2,800 guests to a breakfast for 500.
The staging stayed the same for events held in a convention center ballroom, but the seating expanded and contracted depending on the size of an event, from a lunch for 2,800 guests to a breakfast for 500.
Photo: FotoBriceno/Hargrove
The Village Marketplace, which served kosher meals to the delegates, was designed in style of an Israeli shuk marketplace. Creating a smooth flow as the delegates moved through the space was an essential part of the design.
The Village Marketplace, which served kosher meals to the delegates, was designed in style of an Israeli shuk marketplace. Creating a smooth flow as the delegates moved through the space was an essential part of the design.
Photo: FotoBriceno/Hargrove
To accommodate the massive general session audience—which is set up for 15,000 people theater-style—Viva Creative wrapped the perimeter with screens.
To accommodate the massive general session audience—which is set up for 15,000 people theater-style—Viva Creative wrapped the perimeter with screens.
Photo: FotoBriceno/Hargrove
Brightline Interactive created an eye-tracking experience for the Marvel Avengers S.T.A.T.I.O.N. at Discovery Times Square. Users navigate through the experience by simply looking at the various targets and goals.
Brightline Interactive created an eye-tracking experience for the Marvel Avengers S.T.A.T.I.O.N. at Discovery Times Square. Users navigate through the experience by simply looking at the various targets and goals.
Photo: Courtesy of Brightline Interactive
HBO’s Game of Thrones’ SXSWesteros
HBO’s Game of Thrones’ SXSWesteros

HBO’s SXSWesteros house promoted the cable network's hit series Game of Thrones and featured an interactive sword-playing game where attendees used Bluetooth-enabled swords to hit targets on a screen. Before the activity, participants posed for photos that were then incorporated into the game.

Photo: Nadia Chaudhury/BizBash
Samsung’s Insurgent Shatter Reality Experience
Samsung’s Insurgent Shatter Reality Experience

Samsung housed the “Insurgent Shatter Reality” virtual reality experience. Using Samsung VR technology, guests could visit the realm from the Divergent film series.

Photo: Nadia Chaudhury/BizBash
FX’s Fearless Factory’s Tablet Table
FX’s Fearless Factory’s Tablet Table

A large interactive table at the center FX’s Fearless Factory showcased the television channel's mobile app. Smaller tablets were built within side tables, too.

Photo: Nadia Chaudhury/BizBash
BuzzFeed's and CW's Party Till You're Undead iZombie Brain Scans
BuzzFeed's and CW's Party Till You're Undead iZombie Brain Scans

At the premiere party for the CW’s iZombie hosted by BuzzFeed, Emotiv headsets were provided to guests who were able to see their brain activities in response to eating different types of 3-D-printed candy made on the premises. Guests were allowed to email themselves a copy of their scans.

Photo: Nadia Chaudhury/BizBash
Fast Company Grill’s Toyota Distracted Driving Demo
Fast Company Grill’s Toyota Distracted Driving Demo

At the fifth annual Fast Company Grill, sponsor Toyota unveiled an Oculus Rift distracted driving simulator. Participants donned the device and sat in the driver’s seat of a Toyota and replicated a drive through an active and noisy street.

Photo: Nadia Chaudhury/BizBash
Spotify House’s Bose Soundbooth
Spotify House’s Bose Soundbooth

Users entered the Bose Southbooth, covered in mirrors and disco balls, and chose a single song to add to the official Spotify SXSW playlist.

Photo: Nadia Chaudhury/BizBash
Jaguar and Wired Insider's Boffin's Lab’s Virtual Reality Experience
Jaguar and Wired Insider's Boffin's Lab’s Virtual Reality Experience

Boffin’s Lab featured a demonstration of Leap Motion headset technology, where guests were taken on a virtual reality through a forest.

Photo: Nadia Chaudhury/BizBash
Neiman Marcus’ Make Some Noise’s Twitter Mirror
Neiman Marcus’ Make Some Noise’s Twitter Mirror

The department store featured a Twitter mirror in the artist area at its Make Some Noise house. Users were able to take photos of themselves, add additional content like text and drawings, and then tweet out the image through the brand’s Twitter account.

Photo: Nadia Chaudhury/BizBash
General Electric’s BBQ Research Center
General Electric’s BBQ Research Center

At General Electric's BBQ Research Center, participants put on color-coded brainwave scanners to see how their brains reacted while eating different barbecue cuts and sides.

Photo: Nadia Chaudhury/BizBash
Yahoo's Yodel House’s Projection Installation
Yahoo's Yodel House’s Projection Installation

Yahoo showcased the brand’s digital magazine content through projections on a cube set up near the entrance of the venue during the daytime. For evening events like the Community and Sin City Saints parties, images from the shows were shown.

Photo: Nadia Chaudhury/BizBash
Mophie’s MophieRescue Lodge
Mophie’s MophieRescue Lodge

Mophie helped rescue attendees with dying phone batteries by sending out St. Bernards with a Mophie power reserve unit within a barrel attached to the dog’s collar. Those seeking help had to take a screenshot of their dying battery screen as well as their location, and tweet at the brand. The St. Bernards were housed at the MophieRescue Lodge, where the products were showcased. The organization also worked with the St. Bernard Rescue Foundation to raise awareness of adoptable St. Bernards across the country.

Photo: Nadia Chaudhury/BizBash
The Fader Fort Presented by Converse’s Sneaker Photo Studio
The Fader Fort Presented by Converse’s Sneaker Photo Studio

Extending its Made by You initiative, Converse photographed professional portaits of attendees’ sneakers in the style of the ad campaign. The images were then displayed on screens in the space. For those who weren’t wearing the brand, lucky guests were given free shoes at random.

Photo: Nadia Chaudhury/BizBash
'Unfriended' Premiere Party’s Livestream
'Unfriended' Premiere Party’s Livestream

The premiere party for Unfriended, which was screened at SXSW, featured live streams of the current event throughout the space, alongside a Twitter feed of the party’s hashtag, mimicking the film’s plot centered on live video chats.

Photo: Nadia Chaudhury/BizBash
Mashable House’s Silicon Valley’s Hooli 360-Degree Photo Booth
Mashable House’s Silicon Valley’s Hooli 360-Degree Photo Booth

HBO’s Silicon Valley returned to the Mashable House with several activations, including Scheimpflüg’s Time Slice 360-degree photo booth, the images from which guests could email to themselves.

Photo: Nadia Chaudhury/BizBash
Nissan at the North American International Auto Show
Nissan at the North American International Auto Show

At the North American International Auto Show, held January 12 to 25 in Detroit, experiential marketing agency George P. Johnson used R.F.I.D. and iBeacons to create an interactive experience for Nissan that guests controlled on their smartphones. Using geolocation, the system provided information about specific vehicles as guests moved close to them. They could also play games and download marketing materials. “Literally as you are going around, the experience you are having is 100 percent unique to you,” said John Capano, senior vice president for strategy and planning for George P. Johnson. “And we could make adjustments in real time. If we had a car that was not getting enough attention, we could change the call to action, change the signage.” Capano said the activation provided extensive data that showed high dwell times and engagement.

Photo: Courtesy of George P. Johnson
Cisco Global Sales Experience
Cisco Global Sales Experience

More than 18,000 people attended the Cisco Global Sales Experience meeting last August in Las Vegas. Experiential marketing agency George P. Johnson used beacons to gather real-time data on attendee movement in both the MGM Grand Garden Arena and in the Mandalay Bay Convention Center, the location of breakout sessions. By monitoring capacities via cameras in each breakout room, organizers could optimize seating and also adjust the schedule to accommodate demand on site.

Photo: Courtesy of George P. Johnson
Cisco Global Sales Experience
Cisco Global Sales Experience

By monitoring data feeds from the food lines, organizers could immediately open additional lines as necessary to address bottlenecks.

Photo: Courtesy of George P. Johnson
Cisco Global Sales Experience
Cisco Global Sales Experience

For the Cisco Global Sales Experience meeting last August, buses used to move people between the MGM Grand Garden Arena and the Mandalay Bay Convention Center had sensors that reported the vehicles’ speeds and locations, so organizers could instantly dispatch more buses as needed. Attendees could also see the data feeds from the buses on a touch-screen dashboard.

Photo: Courtesy of George P. Johnson
C2 Montréal
C2 Montréal

At C2 Montréal in May, organizers adjusted the number of staffers and amount of food in areas where they saw high concentrations of attendees, based on data transmitted from R.F.I.D. badges provided by Connect & Go.

Photo: Jimmy Hamelin
Lightwave
Lightwave

Lightwave’s biometric wristbands have been used at events hosted by Pepsi and Google, where DJs used the real-time data to adjust music selection to affect the crowd’s energy. The wristbands have four sensors: an accelerometer to measure the wearer’s movement, both within a space and individually (for example to track whether people are dancing); a microphone to detect decibel levels; a gauge to measure both body and ambient room temperature; and a sensor to detect skin conductance response, which can sense sweat and can indicate physiological and psychological arousal.

Photo: Courtesy of Lightwave
At the conference, Bonfyre provided staff to help attendees use the app.
At the conference, Bonfyre provided staff to help attendees use the app.
Photo: Eric Jensen
An image of Andy Warhol's Chuck Taylor All Star sneakers lit up the New York plaza as part of the 'In Their Chucks: 360°Experience.' The exhibit showcased how each wearer customized their pair, including lots of hand-drawn decorations.
An image of Andy Warhol's Chuck Taylor All Star sneakers lit up the New York plaza as part of the "In Their Chucks: 360°Experience." The exhibit showcased how each wearer customized their pair, including lots of hand-drawn decorations.
Photo: Courtesy of Converse
Google Cardboard goggles accompanied some of the interactive portraits, letting visitors peek inside the lives of Joanna DeLane, a struggling actress in Los Angeles; street artist Ron English; urban explorer Thomas Midlane; and musician King Tuff.
Google Cardboard goggles accompanied some of the interactive portraits, letting visitors peek inside the lives of Joanna DeLane, a struggling actress in Los Angeles; street artist Ron English; urban explorer Thomas Midlane; and musician King Tuff.
Photo: Courtesy of Converse
As part of its “Made by You” initiative, Converse curated hundreds of sneakers from around the globe to display at retail locations and events.
As part of its “Made by You” initiative, Converse curated hundreds of sneakers from around the globe to display at retail locations and events.
Photo: Courtesy of Converse
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