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  1. Catering & Design
  2. Event Design & Decor

Whitney Gala Turns Guests Into Artists

The gala encouraged guests to be artists for the night by sketching nude models and drawing on canvas tablecloths.

Beth Kormanik
October 28, 2013

At this year's Whitney Museum of American Art Gala, guests walked into an artist's studio, complete with nude models posing for sketches, canvas tablecloths anyone could drawn on, and works from the Whitney's collection projected onto screens throughout the space.

"We were trying to emphasize the art-making process," said Gina Rogak, the museum's director of special events. "It's all designed to get our guests to be artists for the night."

That the evening was going as planned—and happening at all—was a triumph considering the experience last year, when destruction from Hurricane Sandy caused the Whitney to cancel its planned gala at Pier 57 and reschedule it at the museum itself six weeks later with a new layout and decor.

This year, Rogak sought a venue away from the water and selected Skylight at Moynihan Station, where the museum had hosted its Art Party in May. The raw space was a blank canvas in itself.

"The idea was being inside the artist's studio, and that was exciting to us," said David Stark, who produced the event. "Rather than try to transform it into the Plaza ballroom, we wanted to work with the space."

That meant using materials familiar to artists, from paintbrushes and sketch pads to finished product. For the step-and-repeat, guests posed in front of a reproduction of a drawing of the Hollywood sign by the evening's honored artist, Ed Ruscha. "It's lovely he was gracious enough to let us use [it]," Stark said. "It's like stepping into the drawing."

In the reception space, the centerpiece was a mountain of Louis Vuitton luggage assembled on a theater-in-the-round stage that served as a backdrop for four nude models who posed for a life drawing class. While the gala had artists sketching at easels, extra stations were set up for guests—which included many artists—to draw.

As guests moved into the dining room, the eye was drawn upward to rows of hanging canvas stretchers that hung from the ceiling. On the tables, sketch pads at each seat served as place cards and menus. Centerpieces of silver paint cans in various sizes were rimmed in complementing colors with drips coming down the sides. Some held votives or bread sticks while others contained art materials such as Sharpies that guests were encouraged to use on the canvas tablecloths or in their sketch pads. The table numbers also were placed on paint cans.

The gala wove sponsor Louis Vuitton into the event in a number of ways, all of which Rogak described as "organic."

"It takes a lot of brainstorming on how we will celebrate the artist and give the sponsor visibility," Rogak said. "Louis Vuitton was not looking to stamp us in a major way. They didn't want it to be a corporate event. They were looking for subtle ways to be incorporated into the event."

In addition to the luggage centerpiece in the reception space, the luxury fashion house was represented by two bellman welcoming guests at the entrance, a photo booth that had prop signs with the brand's logo, and glitter tattoos of the logo offered in several colors.

About 570 guests attended the gala, which Rogak said is a high count for the event. The evening raised $2.75 million and is still accepting post-event donations.

Recreating a life drawing class, artists sketched nude models. Extra easels were set up for guests to create their own sketches.
Recreating a life drawing class, artists sketched nude models. Extra easels were set up for guests to create their own sketches.
Photo: Nadia Chaudhury/BizBash
This year's gala honored artist Ed Ruscha, who allowed a reproduction of his drawing of the Hollywood sign to be used as the step-and-repeat.
This year's gala honored artist Ed Ruscha, who allowed a reproduction of his drawing of the Hollywood sign to be used as the step-and-repeat.
Photo: Nadia Chaudhury/BizBash
Guests entering the reception space walked through a gauntlet of beams of light created by Bentley Meeker.
Guests entering the reception space walked through a gauntlet of beams of light created by Bentley Meeker.
Photo: Nadia Chaudhury/BizBash
The artists also sketched a display of luggage from event sponsor Louis Vuitton.
The artists also sketched a display of luggage from event sponsor Louis Vuitton.
Photo: Nadia Chaudhury/BizBash
Event designer David Stark created a dining room that incorporated artists materials such as canvas stretchers that hung in various sizes from the ceiling.
Event designer David Stark created a dining room that incorporated artists materials such as canvas stretchers that hung in various sizes from the ceiling.
Photo: Nadia Chaudhury/BizBash
Sketch pads at each table setting served as place cards and menus.
Sketch pads at each table setting served as place cards and menus.
Photo: Nadia Chaudhury/BizBash
Playful centerpieces featured silver paint cans that held breadsticks and also Sharpie markers that guests could use to draw on the canvas tablecloths.
Playful centerpieces featured silver paint cans that held breadsticks and also Sharpie markers that guests could use to draw on the canvas tablecloths.
Photo: Nadia Chaudhury/BizBash
Canvas stretchers decorated the stage set up in the dining room. The decor was intended to emphasize the art-making process.
Canvas stretchers decorated the stage set up in the dining room. The decor was intended to emphasize the art-making process.
Photo: Nadia Chaudhury/BizBash
Images from the Whitney's collection were projected onto traditional screens as well as a nontraditional one created from sketch pads. A fan blew on the pads, ruffling the papers.
Images from the Whitney's collection were projected onto traditional screens as well as a nontraditional one created from sketch pads. A fan blew on the pads, ruffling the papers.
Photo: Nadia Chaudhury/BizBash
Gala sponsor Louis Vuitton offered guests glitter tattoos fom Glitter Tattoo New York.
Gala sponsor Louis Vuitton offered guests glitter tattoos fom Glitter Tattoo New York.
Photo: Nadia Chaudhury/BizBash
Guests could pose for photos in a frame with signs that displayed the logo of sponsor Louis Vuitton as well as the museum.
Guests could pose for photos in a frame with signs that displayed the logo of sponsor Louis Vuitton as well as the museum.
Photo: Nadia Chaudhury/BizBash
Olivier Cheng catered the event, which included passed hors d'oeuvres such as dumplings stuffed with jicama.
Olivier Cheng catered the event, which included passed hors d'oeuvres such as dumplings stuffed with jicama.
Photo: Nadia Chaudhury/BizBash
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